Human Resources Representative

3 weeks ago

Middlebury, United States The University of Vermont Health Network Full time
  • Receives and triages all Human Resources phone calls, directing staff to the correct areas or resolving issues directly.
  • Meets with new employees to review I-9 documents, create and distribute employee badges and direct them to their Employee Health Appointments. 
  • Maintains employee files in Workday and oversees physical file annual maintenance.
  • Oversees transactional requests within Workday.
  • Develops procedures related to workflow and ensures they are followed.
  • Assists employees with general forms. (i.e. tuition assistance, income advance, Mission Possible, CTO pay out requests)
  • Completes employment verifications within 24 hours of receipt.
  • Partners with Network Centralized Resource Management team to assist with Traveler onboarding process.
  • Greets Travelers, obtains identification and issues badge.
  • Responds to SQSS submissions (employee injury reports) by filing Report of Event within 24 hours.
  • Submits New Hire data to VT Department of Labor per guidelines.
  • Responds to main Human Resources email.
  • Resolves technical and administrative problems within area.
  • Oversees review of invoices and prepares bills for payment
  • Prepares and distributes meeting agendas.
  • Coordinates conference rooms, IT equipment, and food and beverage requirements.
  • Produces reports and statistical data utilizing HRIS system or other appropriate applications.
  • Participates in various projects within the department. 
  • Coordinates and executes special functions or projects particular to the department. Prioritizes assignments and assumes responsibility for such projects.
  • Performs all other duties as assigned.

Bachelor’s Degree in Human Resources or Business with three years’ experience in human resources and/ or health care operations, or an equivalent combination of education and experience. Strong software skill with Microsoft office programs are essential; experience with Workday or another HRIS is preferred.  SHRM-CP designation desired.  Must have tact, diplomacy and discretion in dealing with all situations.  Must be well-organized and able to work independently. 

Coordinates Human Resources Programs as Assigned

Coordinates programs such as:

  • Porter Onsite Orientation
  • Assist with Employee Recognition awards
  • Oversees student and job shadow onboarding process
  • Maintains intranet sites where applicable

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