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Body Shop Accounts Receivable Admin Assistant

3 months ago

Lodi, United States Sanborn Chevrolet Full time
Job DescriptionJob DescriptionJob Title: Body Shop Accounts Receivable Clerk / Administrative Assistan t ****Wages: $16.50-$23.00 an hour ****SummaryRecords payments to customer accounts and maintains clean accounts receivable records for our Collision Center. Takes appropriate collection action on all accounts prior to repair leaving the shop. Reconciles and deposits all monies received by the dealership. Position will also have other duties as outlined below.Essential DutiesReconciles and deposits Body Shop receipts, including charge cards, on a daily basis.Receipts all monies received from customers and insurance companies for vehicle repairs.Controls account receivable for body repair work.Prepares weekly account receivable reports and shares with the team for follow up.Verifies approved credit with the Business Office before granting an account.Assist Department Manager with payroll.Processes daily credit card payments.Research and processes comebacks and bad checks.Answers incoming department phone calls and follows up on inquiries.Assists with preparing final billing paperwork for completed repair orders.Books estimate appointments for the advisors and assists with walk-in estimates.updates customers' account information.Inputs payments into CCC1 and Reynolds notes.Establishes and maintains good working relationships with insurance adjusters and customers to encourage repeat business.Cross-trains others for this position as directed by management.Fills in for other administrative positions as needed and directed by management.Maintains a professional appearance and neat work area.Other duties as assigned.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or ExperienceHigh school diploma or general education degree (GED); or one- to three-months of related experience and/or training; or equivalent combination of education and experience.Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.Ability to speak effectively before groups of customers or employees of organizations.Spanish speaking a plusMathematical SkillsAbility to calculate figures and amounts such as discounts, interest, commissions, proportions & percentages. Ability to apply concepts of basic algebra and geometry.Reasoning AbilityAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.QualificationsValid Drivers license with acceptable driving recordOne year cash handling experience1-2 years Body Shop Automotive Office experienceCCC1 Software Experience preferredReynolds & Reynolds Software experience preferredSpanish speaking a plusProfessional and dependable**Benefits**Closed on weekendsClosed most holidays**Medical, Dental & Vision **401kPlus moreFLSA: This position is Non-Exempt and is eligible for overtime pay for any hours worked over 8 in one day or 40 in one week. This position requires that you clock in and out each day at the beginning and end of your shift as well as for your lunch period. ****To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

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