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Receptionist
1 month ago
Our client, a Real Estate Company is seeking a Receptionist / Junior Administrative Assistant to join their West Palm Beach office
ASAP
in a temp-to-perm assignment.The individual will be responsible for overall front desk and administrative support for the corporate office.
**On-site position Monday - Friday 8:30am - 5:30pm EST
Responsibilities:
- Will report to Office Manager (OM) and work closely with Office Services (OS) to maintain copy, kitchen, conference and reception areas.
- Maintain staff phone directory for quick call transfers
- Will take inventory and report low stock to OM
- Promptly answer incoming calls or intercom, take and delivery accurate messages via email
- Keep track of events, personnel and visitors in conference rooms to best of their ability
- Book conference rooms and visitor offices for guests and staff as needed
- Will be the first point of contact for any maintenance trouble, and will communicate clearly to OM and Facilities to resolve
- Create an exceptional first impression for guests, to represent Related in a positive and professional manner
- Arrange for catering, and act as liaison between food service staff/caterers and Related to ensure perfect ordering and timing (to be shared with OS)
- Maintain and coordinate details of daily meetings and events in all conference rooms, in order to best direct guests
- Receive and direct deliveries
- Assist staff or guests with special requests i.e. car service, directions, and suggestions for local accommodations
Qualifications:
- Strong written and verbal communication skills
- Polished, business-professional or business-formal attire
- Proven experience as Receptionist, Concierge, Administrative Assistant or similar
- 2-yrs experience in high volume role
- Hands-on experience with office equipment (copier, scanner, spiral binding, postage machine, multi-line phones video conferencing)
- Multi-tasking: Ability to answer and transfer calls while professionally greeting/welcoming/directing and announcing guests appropriately (includes noting guests full names and staff they are here to see); includes maintaining conference rooms, cleanliness of guest reception, beverage offering, guidance throughout office
- Excellent interpersonal skills and ability to collaborate well in a team, as well as with building management and security
- Extremely organized, detail-oriented
- Able to prioritize workload, and take direction with minimal supervision
Please submit your resume for immediate consideration.
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