Trust Administrator

2 weeks ago

Wilmington DE United States Commonwealth Trust Company Full time

Administer trusts in accordance with terms created in trust, will, or court order. Coordinate with other departments to ensure the accurate flow of information. Provide oversight for compliance, both internally and externally.


BACKGROUND & EXPERIENCE:

• BA/BS from an accredited 4-year college or university

• Additional certification (Paralegal certificate or CTFA) or education (Cannon or ABA Trust School) preferred

• Three years legal and/or trust experience required, experience as a Trust Administrator/Trust Officer working with Delaware Trusts strongly preferred

• Must be detail-oriented and have excellent organization and communication skills

• Ability to read, analyze, and interpret requirements of trust documents, directions, and related legal documents

• Ability to write reports, business correspondence, and procedure manuals

• Strong Computer skills, Ability to use Microsoft Office

• Past experience with trust accounting software (e.g., AccuTrust, Cheetah, SEI or SunGard) preferred


DUTIES AND RESPONSIBILITIES (including but not limited to):

• Request, receive, evaluate, and organize required documentation in connection with trusts for which the Company is being considered to serve as Trustee.

• Enter initial information for trusts into the Company’s accounting software and file setup for trusts.

• Open bank and brokerage accounts for trusts.

• Handle directions for investment transactions to be carried out for trusts.

• Handle requests or directions for distributions from trusts.

• Make payments for trust expenses, including insurance premiums, etc. and ensure all are made in a timely manner.

• Draft and send Crummey notices and other beneficiary notices when the Company is required to send them for trusts.

• Record transactions and other information in the Company’s accounting software for trusts and respond promptly to suspense items and other internal inquiries with regard to assigned trusts.

• Perform annual reviews of certain aspects of Trusts.

• Assist in the preparation of bills for the company’s services as Trustee by reviewing billing entries in the Company’s billing records and providing a description of the services for invoices.

• Assist with the collection of amounts owed for the Company’s services as Trustee.

• Perform Patriot Act compliance for all new and transfer trusts and the relevant parties as well as resolve any and all exceptions found during such compliance process.

• Assist in the training of one or more Trust Administrator Assistants, as requested.

• Provide a high level of service to our clients while complying with laws and regulations to which the Company is subject.

• Open proposed account files. Prepare document comparisons (if applicable) for review by Trust Counsel, obtain all documentation needed for account opening, conduct background checks as needed. Establish and maintain excellent communications with client, their attorney and other advisors.

• Finalize documents for execution, seeing that everything needed for review by Trust Counsel has been provided.

• Respond promptly and professionally to client and external inquiries.

• Maintain current knowledge of developments affecting client accounts, including legal, tax and investment issues.

• Adhere to all operating policies and procedures and when working with support personnel, ensure that they have done so as well.


  • Trust Administrator

    3 weeks ago

    wilmington, United States Commonwealth Trust Company Full time

    Administer trusts in accordance with terms created in trust, will, or court order. Coordinate with other departments to ensure the accurate flow of information. Provide oversight for compliance, both internally and externally.BACKGROUND & EXPERIENCE:• BA/BS from an accredited 4-year college or university• Additional certification (Paralegal certificate...

  • Trust Administrator

    3 months ago

    Wilmington, United States Commonwealth Trust Company Full time

    Administer trusts in accordance with terms created in trust, will, or court order. Coordinate with other departments to ensure the accurate flow of information. Provide oversight for compliance, both internally and externally.BACKGROUND & EXPERIENCE:• BA/BS from an accredited 4-year college or university• Additional certification (Paralegal certificate...

  • Trust Administrator

    1 month ago

    wilmington, United States Commonwealth Trust Company Full time

    Administer trusts in accordance with terms created in trust, will, or court order. Coordinate with other departments to ensure the accurate flow of information. Provide oversight for compliance, both internally and externally.BACKGROUND & EXPERIENCE:• BA/BS from an accredited 4-year college or university• Additional certification (Paralegal certificate...

  • Trust Administrator

    2 weeks ago

    Wilmington, DE, United States Addison Group Full time

    Job Title: Trust AdministratorLocation: Wilmington, DE (Hybrid - 2 Days at home)Pay: $80k - $90kThe Trust Administrator is responsible for managing and overseeing trust accounts, ensuring compliance with legal and regulatory requirements, and providing exceptional service to clients. This role involves handling documentation, financial transactions, and...

  • Trust Administrator

    3 days ago

    Wilmington, United States Victus Search Full time

    An exciting opportunity has become available for a professional services firm based in Delaware. After a continuingly growing period of success for the company, they are expanding their team by looking to hire a Trust Administrator.Overview: The Trust Administrator is responsible for managing trusts in accordance with governing documents such as trust...

  • Trust Administrator

    3 weeks ago

    wilmington, United States Addison Group Full time

    Job Title: Trust AdministratorLocation: Wilmington, DE (Hybrid - 2 Days at home)Pay: $80k - $90kThe Trust Administrator is responsible for managing and overseeing trust accounts, ensuring compliance with legal and regulatory requirements, and providing exceptional service to clients. This role involves handling documentation, financial transactions, and...

  • Trust Administrator

    3 weeks ago

    Wilmington, United States Addison Group Full time

    Job Title: Trust AdministratorLocation: Wilmington, DE (Hybrid - 2 Days at home)Pay: $80k - $90kThe Trust Administrator is responsible for managing and overseeing trust accounts, ensuring compliance with legal and regulatory requirements, and providing exceptional service to clients. This role involves handling documentation, financial transactions, and...

  • Trust Administrator

    2 weeks ago

    wilmington, United States Addison Group Full time

    Job Title: Trust AdministratorLocation: Wilmington, DE (Hybrid - 2 Days at home)Pay: $80k - $90kThe Trust Administrator is responsible for managing and overseeing trust accounts, ensuring compliance with legal and regulatory requirements, and providing exceptional service to clients. This role involves handling documentation, financial transactions, and...

  • Senior Trust Officer

    2 weeks ago

    Wilmington, DE, United States International Search Consultants Full time

    Senior Trust OfficerWilmington, DE ISC’s team of Financial Services Recruiters are partnering on a Senior Trust Officer search for a leading Wealth Management firm with a well-established and growing Trust Company in Wilmington. The Senior Trust Officer will provide support and advice to UHNW Clients on trust and estate administration and planning....

  • Trust Administration Officer I

    4 weeks ago

    Wilmington, Delaware, United States City National Bank Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Trust Administration Officer I to join our team at City National Bank. As a Trust Administration Officer I, you will be responsible for administering personal trust accounts, including testamentary and intervivos trusts, foundations, and agency accounts, in accordance with the terms specified in...

  • Trust Administrator

    2 weeks ago

    Geneseo, IL, United States Central Bank Illinois Full time

    TRUST ADMINISTRATORFinancial Center, 425 US Hwy 6 EGeneseo, ILFull TimeMonday through FridayExempt SalariedThis is an in-person position, not remote or hybrid.FUNCTION OF JOB The Trust Administrator assists with the general administration and operation of the Trust & Asset Management Division in coordination with Trust Officers and the Trust Operations team....

  • Trust and Estate Administration Specialist

    4 weeks ago

    Wilmington, Delaware, United States International Search Consultants Full time

    Senior Trust Officer**Job Summary:**International Search Consultants is partnering with a leading Wealth Management firm to find a Senior Trust Officer for their well-established Trust Company in Wilmington, DE.**Responsibilities:**- Provide support and advice to UHNW Clients on trust and estate administration and planning.- Serve as a Relationship Manager...

  • Senior Personal Trust Officer

    2 weeks ago

    Wilmington, DE, United States Piper Companies Full time

    Piper Companies is looking for a Senior Personal Trust Officer  for a Chartered Trust Company for a Full Time, Hybrid position in Wilmington, Delaware.Responsibilities for the Senior Personal Trust Officer·      Responsible for all aspects of trust administration, including quality checking of new account setup, annual reviews, and ongoing...

  • Trust Administrator

    3 days ago

    Wilmington, United States Randstad USA Full time

    Organize and evaluate required documentation for trustsEnter information into the company's accounting software and file setup for trustsOpen bank accounts for trustsHandle directions meticulouslyProvide a high level of client service to each customer Respond promptly and professionally to each customerMaintain knowledge of developments affecting client...

  • CLO Client Administrator II

    6 months ago

    Wilmington, United States Wilmington Trust Full time

    Overview: Assists with most aspects of Global Capital Markets trust or entity administration and servicing of high net-worth private and institutional clients.Supports less experienced account relationship managers with limited supervision. May serve as administrator for medium to large (as defined by business) and/or highly complex clients. Serves as...

  • Trust Advisor

    2 weeks ago

    Boston, MA, United States Loring, Wolcott & Coolidge Trust, LLC Full time

    As a Fiduciary Services department member, this position supports the Trustees and Clients of Loring, Wolcott & Coolidge Trust, LLC. It involves handling multiple Client and Trustee needs with minimal supervision, making it necessary to adapt to various personalities and working styles. The Trust Advisor performs a wide range of complex trust administration...

  • Victus Search | Trust Administrator | wilmington, nc

    3 days ago

    wilmington, United States Victus Search Full time

    An exciting opportunity has become available for a professional services firm based in Delaware. After a continuingly growing period of success for the company, they are expanding their team by looking to hire a Trust Administrator.Overview: The Trust Administrator is responsible for managing trusts in accordance with governing documents such as trust...

  • Senior Trust Officer

    2 months ago

    WILMINGTON, United States Citizens Full time

    DescriptionThe Senior Trust Officer (STO) is responsible for advising high net worth clients on their trust and estate administration needs and administering trust accounts for Clarfeld Citizens Private Wealth (CCPW). They lead the day-to-day management and administration of trust accounts, and for working with CCPW partners to introduce trust clients and...

  • Senior Trust Officer

    2 months ago

    Wilmington, United States Citizens Full time

    DescriptionThe Senior Trust Officer (STO) is responsible for advising high net worth clients on their trust and estate administration needs and administering trust accounts for Clarfeld Citizens Private Wealth (CCPW). They lead the day-to-day management and administration of trust accounts, and for working with CCPW partners to introduce trust clients and...

  • Senior Trust Officer

    7 days ago

    Wilmington, United States Citizens Full time

    Description The Senior Trust Officer (STO) is responsible for advising high net worth clients on their trust and estate administration needs and administering trust accounts for Clarfeld Citizens Private Wealth (CCPW). They lead the day-to-day management and administration of trust accounts, and for working with CCPW partners to introduce trust clients and...