Construction Office Administrative

1 week ago

Woodstock GA United States NPSG BUILT. Full time

At NPSG Built, we believe that our success is driven by the exceptional individuals who makeup our workforce. We foster an environment that values creativity, innovation, and collaboration, where each team member is empowered to contribute their unique skills and perspectives.

As you consider this opportunity, envision a workplace where your ideas are not only heard but celebrated, where your contributions are acknowledged and valued. We are not just offering a position; we are inviting you to be a part of something meaningful and impactful.


Company Overview:

NSPG Built, headquartered in Woodstock, GA, is a dynamic, growing, commercial general contractor recognized for transforming visions into reality. We specialize in a broad spectrum of projects, from innovative design-builds and efficient retrofits to seamless facility expansions and new construction. Our approach integrates creative design, meticulous planning, and expert execution, all aimed at enhancing the functionality and appeal of commercial spaces in which we work.

Through close collaboration with our clients, we bring tailored solutions that respect both timelines and budgets, managing each project from concept to completion. With an established network of skilled subcontractors and a commitment to safety, NSPG Built delivers not only quality projects but peace of mind. Our team’s dedication ensures every project meets the highest standards, creating spaces that drive our clients' success and growth.


What We Offer:

  • Culture of Inclusivity: We celebrate diversity and recognize that our differences are what make us stronger. You’ll find a welcoming environment where everyone is empowered to bring their authentic selves to work.
  • Meaningful Work: Join a team that is dedicated to making a difference. Whether it's through innovative solutions, impactful projects, or giving back to the community, your work here will have a purpose.
  • Work-Life Balance: We understand the importance of maintaining a healthy balance between work and personal life. Our flexible work arrangements and supportive policies ensure that you can excel in your career while also prioritizing your well-being.
  • Collaborative Environment: Teamwork lies at the heart of everything we do. You’ll collaborate with talented individuals from diverse backgrounds, fostering creativity and driving impactful results together.
  • Competitive Compensation: Attractive salary package commensurate with experience, including benefits and bonuses.
  • Opportunities for Growth: We are committed to your professional development and offer ample opportunities for learning and advancement. Whether it's through mentorship programs, training workshops, or challenging projects, we invest in your growth every step of the way.


Position Summary:

NPSG Built is looking for someone to be an integral part an amazing team with opportunity for professional growth and advancement. As a Construction Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office. This position involves providing administrative support to various departments and personnel within the organization.


General Duties and Responsibilities:

1. Office Management:

  • As Director of First Impressions, you will often be the person with whom visitors and staff first engage greet visitors, manage the front desk, and be responsible for appearance overall office environment.
  • Manage Ring Doorbell access.
  • Maintain a tidy and organized office environment.
  • Order and manage office supplies and equipment.
  • Coordinate office maintenance and repairs as needed.
  • Manage, order Break Room supplies, food, and beverages.

2. Document Management:

  • Organize and maintain physical and digital filing systems.
  • Prepare, format, and proofread documents, reports, and presentations.
  • Manage and distribute incoming and outgoing mail and packages.

3. Scheduling and Calendar Management:

  • Schedule meetings, appointments, and conference calls for company team events.
  • Coordinate and manage meeting rooms and resources.
  • Send meeting reminders and agendas to participants.

4. Correspondence and Communication:

  • Draft and edit emails, letters, and other correspondence, if requested.
  • Serve as a point of contact for internal and external stakeholders.
  • Relay messages and inquiries to the appropriate personnel.

5. Meeting Support:

  • Assist in preparing meeting materials, including agendas and presentations.
  • Attend meetings and record minutes as necessary.
  • Follow up on action items and deadlines.

6. Assist Business Development, Estimating, Preconstruction, and Project Management:

  • Coordinate project-related paperwork and documentation.
  • Assist in the preparation of project proposals and bids.
  • Help track project timelines and milestones.

7. General Administrative Support:

  • Provide administrative support to various team members as needed.
  • Handle sensitive and confidential information with discretion.
  • Perform other administrative tasks and projects as assigned.

8. Licensing Support:

  • Submitting and updating Secretary of State filings annually.
  • Handling of Business License applications and renewals.
  • Assistance with maintenance of General Contracting licensing applications and renewals.

9. Weekly Staff Meeting Support:

  • Update Project Board and Meeting Updates weekly prior to weekly Staff Meeting.
  • Prompt team members for project updates including scheduling updates.
  • Handle food ordering for meetings.

10. Printer/Larger Format Printer Support

  • Manage consumables like paper and ink.
  • Contact and coordinate support from vendors.

11. Assist with HR Functions:

  • Assist in the onboarding process for new employees.
  • Manage New-Hire Welcome Package including lists for swag, IT equipment, etc.
  • Support with organizing employee events and training programs.
  • Manage NSPG Development swag.
  • Update Employee Handbook as needed (typically annually).
  • Keep track of employee birthdays, work anniversaries, etc.

12. Assist with Safety Functions:

  • Update Site Safety Manual (Red Books) for each new job and assemble new manuals as needed.


Qualifications:

  • High school diploma or equivalent; some college coursework or degree in business administration or construction administration is a plus.
  • Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and
  • Adobe Acrobat/Bluebeam. Procore experience is a plus.
  • Excellent organizational, communication, and time management skills.
  • Strong attention to detail and accuracy.
  • Ability to multitask and work efficiently in a fast-paced environment.
  • Previous administrative or office experience is preferred.
  • Bilingual in English/Spanish is preferred, but not mandatory.


If you are a detail-oriented individual with a passion for construction administration, we encourage you to apply for this opportunity as a Construction Office Administrator. Please submit your resumé, cover letter, references, and compensation requirements.


NPSG Built, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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