Executive Coordinator, Global Biologics
2 days ago
At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.
Join Takeda as an Executive Coordinator where you will provide comprehensive administrative and operational support to the VP and leadership of Global Biologics, ensuring smooth and efficient operations within the organization. You will also be a gatekeeper and liaison for the leadership, managing schedules, communications, and information flow to optimize their productivity. You will make quick, informed decisions on administrative matters, have exceptional organizational skills, attention to detail, proactivity, and thrive in a fast-paced environment. Additionally, your role will involve partnering with the leadership team to provide proactive administrative support, contributing to organizational goals through effective communication and collaboration.
How you will contribute:- Administrative Support : Manage and maintain executives' schedules, appointments, and travel arrangements.
- Communication : Efficiently oversee executive communications and liaison activities, optimizing both internal and external communication channels.
- Meeting management : Coordinate and organize assigned meetings, including preparing agendas and meeting materials, taking and distributing meeting minutes.
- People management : Manage the Executive Administrator for the rest of the leadership team.
- Onboarding : Develop and facilitate new employee onboarding processes.
- Project Coordination : Assist in the planning and execution of various strategic and administrative projects within the Global Biologics.
- Event Planning : Coordinate and execute internal and external events.
- Budget Management : Assist in the preparation and monitoring of budgets.
- Operational Efficiency : Identify opportunities for process improvements.
- Research Admin Community of Practice (CoP) : Participate as a member of the Research Admin CoP to support Research-wide initiatives.
- High school diploma/GED required. Associates or Bachelor's degree preferred with a minimum 8 years of relevant experience preferably within a BioPharma environment.
- Excellent organizational, written, and verbal communication skills.
- Meticulous attention to detail.
- Ability to prioritize and work independently.
- Build strong rapport with the leadership team and members across Global Biologics.
- Interact with leaders, including Takeda executives.
- Requires strong interpersonal skills and the ability to influence without authority.
- Proficient in the use of office productivity software such as Microsoft Office suite.
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do.
LocationsBoston, MA
Worker TypeEmployee
Worker Sub-TypeRegular
Time TypeFull time
Job Exempt
No
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