Construction Administrator

2 months ago

Schaumburg IL Job Posting Location, United States Lennar Homes Full time
Construction Administrator

We are Lennar 

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

Join a Company that Empowers you to Build your Future

The Construction Administrator’s responsibilities include managing the Division’s job start process, handling essential forms and document postings promptly, compiling and updating reports, performing data entry, coordinating with Construction Managers, maintaining files, processing invoices, and answering phones. The role demands strong multitasking skills and a results-driven approach in a team environment. The ideal candidate should be self-motivated, detail-oriented, and maintain a positive, can-do attitude.

  • A career with purpose.

  • A career built on making dreams come true.

  • A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team 

  • Assist construction teams by preparing start packages, paying reinspection fees, scanning and posting permit information, and handling other administrative tasks.

  • Provide general support to the Starts Manager, permitting team, VP of Operations, VP of Construction, and the field construction team.

  • Maintain and update online files for ongoing construction projects.

  • Coordinate meetings and events for the construction team.

  • Work on special projects as assigned by department heads.

  • Prepare presentation materials for team meetings.

  • Compile and maintain production tracking reports using information from Construction Managers and BuildPro reports.

  • Collect updated information from the field regarding Production, Safety, and SWPPP.

  • Offer administrative assistance to Construction Managers as needed.

  • Update BuildPro tasks and JD Edwards data as directed.

  • May assist the customer care and customer experience team.

  • May be responsible for coding invoices and distributing for approval.

Requirements

  • High School Diploma or equivalent required.

  • Valid Driver’s License with a clean driving record.

  • At least 2 years of administrative experience required.

  • Professional attitude required to positively represent the company.

  • Proficient in PC skills, including Microsoft Word, Excel, and JD Edwards.

  • Strong follow-up, communication (both written and verbal), and time management skills.

  • Ability to handle multiple tasks with simultaneous deadlines professionally.

  • Demonstrates a strong work ethic, integrity, and the ability to work effectively under pressure.

  • Team player with the capability to perform well in high-pressure situations.

Physical & Office/Site Presence Requirements:

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies weighing 25 pounds or less. Finger dexterity is required to operate computer keyboard, calculator and telephone equipment.

Life at Lennar

At Lennar, we are committed to fostering a supportive and enriching environment for our Associates, offering a comprehensive array of benefits designed to enhance their well-being and professional growth. Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of. Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments. To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations. From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies. Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone’s Included Day. At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally. Lennar Associates will have access to these benefits as outlined by Lennar’s policies and applicable plan terms. Visit Lennartotalrewards.com to view our suite of benefits.

Join the fun and follow us on social media to see what's happening at our company, and don't forget to connect with us on Lennar: Overview | LinkedIn for the latest job opportunities.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.

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