Human Resources Generalist

4 days ago

Boston MA United States CITIZENS HOUSING & PLANNING Full time

The Executive Office of Housing and Livable Communities (EOHLC) is seeking a Human Resources Generalist (Personnel Officer II) for the Human Resources Department

AGENCY MISSION:

The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.

Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.

OVERVIEW OF ROLE (NOT ALL INCLUSIVE):

The Human Resource Department is a customer service unit charged with overseeing and processing all agency personnel activities. Customer Service is an essential function of this position and all communications, oral and/or written are to be delivered in a professional and timely manner with a customer service focus according to all the established Department operating procedures. The HR Generalist completes hiring transactions, monitors self-service time and attendance reports, creates and reviews requisitions in MassCareers, reviews resumes and applications for employment in MassCareers, posts jobs to the MassCareers website, processes and submits internal posting and hiring paperwork, drafts employment offer letters, monitors completion of performance evaluations for non-managers, and updates agency organizational charts & the Employee Coordination Database.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

  1. Employment & Staffing :
    • Maintains and updates the staffing report, organizational charts, prepares job postings/requisitions in MassCareers, conducts salary analysis, reviews minimum entrance requirements (MERS), ensures background checks are completed for the Governor’s office where necessary, ensures reference checks and CORI checks are done when appropriate, prepares waivers in MassCareers, and provides correspondence to applicants around their applications/resumes being received for positions and next step(s) utilizing MassCareers.
    • Prepares requisitions from Form 30’s and Management Questionnaires (MQs).
    • Modifies or adds new positions to organizational charts to reflect new reporting structures ensuring that all personnel changes have been captured. Updates the Employee Coordination Database weekly to reflect personnel changes.
    • Reviews resumes & Asset Questions for all job requisitions/postings and identifies candidates that meet the minimum entrance requirements.
    • Notifies Executive Office of Housing and Livable Communities employees of jobs posted on MassCareers.
    • Sends offer letters to candidates as start dates are identified & requests education verification of highest level listed in candidates’ profile in MassCareers and licenses, etc. from candidates prior to hire.
    • Calculates new hire salaries based on comparable years’ experience and education as needed.
    • Enters new hires and terminations in Employee Coordination Database and ServiceNow.
    • Coordinates employee transfers with other state agencies.
    • Maintains license files for all required positions/personnel at EOHLC.
  2. Payroll :
    • Prepares reports and analyzes Mobius reports; data relating to leaves, payroll and salaries; participates in annual payroll activities.
    • Calculates and processes retro payments and cash-outs for employees leaving state service.
    • Ensures I-9 form and tax forms (federal and state) are on file for every employee.
    • Enrolls all new hires in self-service time and attendance (SSTA).
  3. Benefits & Leaves :
    • Educates employees on the benefits of Flexible Spending Account Options.
    • Coordinates annual open enrollment activities for the Group Insurance Commission.
    • Serves as liaison between all benefits/leave companies and employees.
  4. Recruitment & Training :
    • Participates in recruitment activities, monitors performance (EPRS), serves as Agency Learning Administrator (ALA) for MassAchieve.
  5. Other duties, as assigned.

PREFERRED QUALIFICATIONS:

  1. Proficiency using HRCMS and the Commonwealth Information Warehouse.
  2. Proficiency in Microsoft Word, Excel and Visio.
  3. Knowledge of rules and regulations related to personnel and payroll processing.
  4. Knowledge of bargaining unit contracts.
  5. Strong customer-service orientation and excellent organizational and interpersonal skills.
  6. Ability to exercise discretion in handling confidential information.

QUALIFICATIONS:

Minimum entrance requirements:

Applicants must have at least (A) three years of full time, or equivalent part-time, professional experience in personnel work, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

A Bachelor's degree or higher may be substituted for a maximum of two years of the required experience.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

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