AP/AR Specialist

3 weeks ago

Chicago IL United States Alvest Equipment Services (AES) Full time


COMPANY INTRODUCTION

ALVEST is a global leader in the manufacturing and distribution of airport ground support equipment, operating through its key entities TLD, Smart Airport Services (SAS), and Alvest Equipment Services (AES), with consolidated sales exceeding 1 billion USD. AES specializes in providing maintenance, rental, and overhaul services to customers worldwide. Operating in 10 countries and continuing to expand, AES is a growing force in the industry. Its North American operations, which include coverage of Canada, represent the largest segment of the AES division, with projected 2024 sales surpassing 70 million USD.


COMPANY BENEFITS
  • Medical, Dental and Vision
  • Company Provided Short Term and Long Term Disability Insurance
  • Company Paid Life Insurance & Accidental Death and Dismemberment
  • 11 Paid Holidays + Your Birthday
  • PTO - Minimum 3 weeks per year
  • Annual Profit Sharing Bonus
  • 401(K) and Roth Matching
  • Employee Assistance Program
  • Tuition Reimbursement
  • Free Safety Shoes and Prescription Safety Glasses

Salary: The expected pay rate for this position is $26.00-$30.00 per hour. The actual pay rate offered may vary on multiple factors including, but not limited to, experience, knowledge, skills, certifications and/or location.

POSITION SUMMARY

The AP/AR Specialist will provide financial, administrative and clerical support to the organization. The AP/AR Specialist will manage three-way match procedures, assist with coding non PO invoices and assist with payments to vendors. In addition, the AP/AR Specialist will work with vendors to resolve past due invoices in a professional manner and reconcile monthly statements as well as follow up, collect and allocate any monies owed to AES USA. This position will be onsite at our Des Plaines, IL office.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

(Other duties may be assigned and are not limited to the following)

  • Match invoices from vendors to receipts
  • Process outgoing payments in compliance with financial policies and procedures
  • Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
  • Process and code non PO invoices and ensuring that proper approvals are given
  • Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted
  • Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
  • Audit expense reports and process reimbursements in Expensya
  • Carry out billing, collection, and reporting activities according to specific deadlines
  • Perform account reconciliations
  • Monitor customer account details for non-payments, delayed payments, and other irregularities
  • Review AR aging to ensure compliance
  • Maintain accounts receivable customer files and records
  • Communicate with customers via phone, email, mail and respond to all inquiries regarding finance
  • Other assignments as designated by Department Manager

QUALIFICATIONS AND EXPERIENCE:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Minimum of 2-3 years in accounts payables/receivables role
  • Minimum High School Diploma, Associate Degree in Accounting or Finance preferred
  • Experience with ERPs (EAM, SunSystems or Infor a plus)
  • Knowledge of spend management software, preferably Expensya
  • Ability to communicate with vendors and internal customers
  • Strong data entry skills

OTHER SKILLS AND ABILITIES:
  • Microsoft Office programs knowledge
  • High attention to detail
  • Strong ethical practices
  • Composure under pressure
  • Excellent written and verbal communication skills to communicate effectively and professionally with internal and external customers
  • Strong customer service skills
  • Ability to work both as a team and/or independently
  • Must be able to read and speak the English language
  • Must have a valid driver's license
  • Legally authorized to work in the United States

AES provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, AES takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. All recruiting, hiring, training, promotion, compensation, and other employment related programs are provided fairly to all persons on an equal opportunity basis without regard to race, creed, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by law. Employment decisions are based on the principles of equal opportunity and affirmative action.


AES is committed to ensuring that its online application process provides an equal employment opportunity to all candidates, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please contact us at Only messages sent for this purpose will be reviewed.


This is a non-management position
This is a full time position

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