Project Coordinator

5 days ago

Ventura, United States BluSky Full time
BRIEF DESCRIPTION: As a Project Coordinator you will be responsible for contributing to the overall success of the financial and accounting information associated with office projects. This is a highly interactive position that is essential to the success and management of construction projects at BluSky. The Project Coordinator will work closely with project managers, superintendents, and project directors to reconcile job budgets, timely invoice our clients, accurately capture past and future costs, and maintain project documentation.   PRINCIPAL DUTIES & RESPONSIBILITIES: * Upload budgets and ensure relevant production information is correct in the ERP system for sold jobs * Work with Operations to review Subcontractor Agreements and Purchase Orders for each phase of every job and ensure accuracy in the ERP system * Ensure subcontracts are returned and signed from the subcontractor * Manage job flow in the ERP system * Ensure work authorization/contracts are fully executed * Analyze job costs for accuracy * Update estimated completion dates and other relevant project financial data based on information provided by the Project Managers or Project Directors * Obtain job progress information from Project Managers and provided daily / weekly (as required) updates to the customers * Coordinate, create, review, and analyze monthly progress invoices to ensure billing accuracy and meet contractual terms * Analyze monthly over and under billing (WIP) results * Conduct WIP report audits to ensure data accuracy * Work with internal stakeholders to help collect payment from customers * Collect and distribute information for customer surveys * Engage with customers, as needed, and deliver quality customer service * Support office as needed and directed by the Branch Accountant * Participate in the weekly production meetings * Update customer portals as necessary   SUPERVISORY RESPONSIBILITY: This position has no direct reports.   COMPETENCIES, KNOWLEDGE, SKILLS, AND ABILITIES: * Must demonstrate a high level of accuracy and consistent work performance * Works well in a fast-paced environment with multiple tasks, priorities, and deadlines * Strong problem solving, analytical and multi-tasking skills * High level of interpersonal skills with the ability to engage in teams and different personality types * Excellent written and verbal communication skills   QUALIFICATIONS & REQUIREMENTS: * 2 or more years' office administration experience preferred. * Ability to analyze data and problem solve * Must be detailed, organized and accurate * Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access). * Excellent written and verbal communication skills * Ability to interact with employees and vendors in a clear and professional manner   EDUCATION: High school diploma or a College degree in business administration, or a related field is preferred.   TRAVEL: Minimal travel. Some out-of-area and overnight travel may be expected for training or meetings.   COMPENSATION: BluSky offers a competitive base salary, a bonus plan for qualified positions, and a comprehensive benefits package that includes: a matching 401(k) plan, health insurance (medical, dental and vision), paid time off, disability, equipment appropriate to the position (i.e.: laptop, smart phone, etc.), and corporate apparel allowance. BluSky also offers extended benefits such as: Employee Assistance Program, Accident & Critical Illness Coverage, LegalShield, Professional Development, Paid Referral Program and more.   EEOC: BluSky is dedicated to the principles of equal employment opportunity. BluSky prohibits unlawful discrimination against applicants or employees on the basis of age 40 or over, race, sex, color, religion, national origin, disability, genetic information, sexual orientation, or any other applicable status protected by Federal, State, or local law. It is and will continue to be the policy of BluSky that all persons are entitled to equal employment opportunity based on their individual qualifications, performance, and potential without regard for any protected status, as required by state and federal law.

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