Professional Development Program Coordinator, Center for Women in Law

Position Details

• Hiring Department: School of Law
• Position Open To: All Applicants
• Weekly Scheduled Hours: 40
• FLSA Status: Exempt from FLSA
• Earliest Start Date: Immediately
• Position Duration: Expected to Continue
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  Location:
  UT MAIN CAMPUS

Purpose

Under direction of the Center’s leadership, the Professional Development Program Coordinator provides support in the design, implementation and advancement of Center’s programs and initiatives for law students and lawyers at all stages of their career. The Coordinator works closely with the Center’s team, leadership, supporters, volunteers and outside experts to develop and deliver both in-person and virtual programming. This position also leads the development and maintenance of the Center’s online presence and helps facilitate effective team operations and organizational coordination. The Coordinator is highly organized and detail-oriented with the ability to independently manage multiple projects and competing deadlines, is proactive, has excellent verbal and written communication skills, has experience with digital communications and website content management, has a collaborative approach to teamwork and the ability to anticipate organizational needs.

Responsibilities

• Implement professional development programs with guidance from CWIL leadership. Assist in the Center’s program planning and development. Coordinate logistical and operational activities for all aspects of the Center’s programs, including program progress, timelines, budgetary reviews, and event planning execution. Communicate and coordinate with university staff, UT’s CLE team, presenters, collaborators and attendees. Arrange program logistics, including space reservations, parking, printing, catering and other items as needed. Coordinate business and vendor activities as needed, including processing event forms, purchase requests, payment and contracts as required by University policies. Develop, distribute and manage invitations, registrations and participant communications to ensure a seamless experience from registration through program attendance and post-attendance follow-up. Provide on-site administration to facilitate the smooth operation of events.
• Develop and execute the Center’s online presence and communications strategy. Develop social media strategies; create, manage and routinely update the CWIL website; develop and distribute appropriate CWIL content; and collect and analyze social media and digital engagement data for internal assessment. Collaborate with the development team to coordinate communications and outreach efforts. Manage the technology and logistics associated with virtual and hybrid programming, including online registration, event hosting, participation communications and post-event surveys.
• Facilitate team operations and internal coordination with CWIL leadership. Support effective teamwork by anticipating operational and logistical needs, coordinating internal activities, and helping ensure that meetings, projects and day-to-day operations run smoothly.
• Build and maintain strong working relationships with University leadership and staff, Center leadership, and Power Circle members to foster engagement, facilitate communication and support effective governance. Assist with coordination, information sharing, meeting preparation and follow-up, and help ensure effective collaboration among the Center’s leadership and key stakeholders.
• Assist in assessing program effectiveness and impact and identifying opportunities for continuous improvement. Collect, monitor and analyze program data, including enrollment, participation and registration data and participant satisfaction. Assist with program evaluation data collection, participant surveys and reporting to help inform program development and ensure the use of best practices.
• Other related responsibilities and functions as assigned.

Required Qualifications

Bachelor’s degree and at least three years of relevant experience in program development, project management, communications or a related field. Demonstrated ability to plan, coordinate and execute professional programs, and manage competing priorities and meet deadlines. Experience building and maintaining effective working relationships with a variety of stakeholders and client groups. Strong organizational skills, attention to detail and follow-through. Excellent written, verbal and interpersonal communication skills. Ability to be flexible, take initiative and exercise sound judgment. Ability to work both independently and in a highly collaborative team environmen