Office Manager

3 weeks ago

Crown Point, Indiana, United States DynaDome Retractable Structures Full time
We are currently seeking an Office Manager / Bookkeeper to work closely with all team members to coordinate activities, manage communications, and maintain accurate records as well other tasks listed below.

RequirementsKey Responsibilities:
  • Administrative & Office Support:
    • Manage phone calls, mail, office supplies and general housekeeping within the office.
    • Organize and coordinate appointments, document meetings, and travel arrangements for crew.
    • Handle filing, organizing, and maintaining documents and records.
    • Assist with project coordination with purchase orders, packing list tracking and invoice matching.
    • Maintain business licenses and filing/reporting requirements for trucks, company, etc. with all state or governmental agencies
      • Customer Service:
        • Respond to customer phone inquiries professionally.
        • Update and maintain accurate customer records in Zoho CRM.
        • Route customer concerns to appropriate personnel.
          • Accounting Functions / Financial Support (A/P & A/R):
            • Process vendor invoices by matching to POs and packing lists with signed off acceptance.
            • Generate, review, and send customer invoices, and follow up on overdue payments.
            • Maintain records of A/P and A/R transactions using Zoho Books for all accounting needs.
            • Reconcile credit card, bank accounts, and other asset accounts.
            • Manage self-administered loans by reporting accurate balances and recording principal+interest accurately
            • Process payroll and all deductions and garnishments weekly as delivered by HR
              • Expense & Budget Management:
                • Track departmental expenses and ensure compliance with company expense policies.
                • Identify opportunities for cost reduction and efficiency improvements.
                • Assist in the development and management of departmental budgets.
Required Skills:
  • Organizational and time management skills
  • Proficiency in office software (Word, Excel, etc.), scheduling tools, and CRM systems
  • Attention to detail and multitasking
  • Verbal and written communication skills
  • Active listening and professionalism when addressing customer inquiries and concerns
  • Conflict resolution and customer issue management
  • Experience with accounts payable and receivable processes
  • Familiarity with accounting software and financial tracking systems
  • Tracking, coding, and managing departmental expenses
  • Analytical thinking and process improvements
  • Handling routine tasks and unexpected challenges in a fast-paced environment
  • Discretion and confidentiality with sensitive information
  • Professionalism and commitment to accuracy and integrity


Benefits

Eligible after 60 days of employment:

  • 401(k) + employer matching

  • Medical, Life, Vision and Dental Insurance

  • Paid Time Off (PTO)

  • 10 Paid Holidays every year

  • Company-Paid AFLAC Insurance (Accident Policy and Short Term Disability Policy)

  • Free Indoor Golf Membership

  • Pizza Fridays

  • and more...


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