Legal Secretary II

Job Title: Legal Secretary II / Associate Legal Specialist
Job Location: Morristown, NJ 07962
Duration: 10 months contract (Part time)

Job Description:
Associate Legal Specialist is responsible for providing support on two distinct projects as follow 1 in-person support to the Legal Depment with managing physical files in Morristown, New Jersey, where the position is located, as well as potentially being asked to provide remote support with managing physical files elsewhere; and 2 complex litigation discovery support and coordination. This temporary position reports to the Managing Counsel, State Regulatory. All tasks will be performed under the direction or supervision of an attorney.

Responsibilities include:
Coordinating file management, including the ability to read and comprehend legal documents, dockets and case files in order to catalogue, organize, and summarize regulatory litigation files in a meaningful way.
Assisting with the development and execution of a file retention program, which may include electronic or hard copies, on or offsite, and cataloguing, etc.
Communicating effectively with designated individuals regarding their responsibility to respond to discovery and to ensure that deadlines are being met.
Tracking of discovery to provide detailed reports at least on a weekly basis utilizing SharePoint and Excel.


Qualifications:
High school diploma or GED required. Associate’s or Bachelor’s degree preferred.

Minimum 2 years professional work experience with legal background required.

ABA Paralegal Certification or equivalent preferred.

Proficiency with Microsoft Office applications (e.g., Word, Excel, Outlook, SharePoint, and OneDrive) and Adobe Acrobat.

Experience in working with state public utility commission or administrative agency matters preferred.

Ability to multi-task and prioritize assignments.

Strong attention to detail required.

Excellent verbal and written communication skills.