Clerical Assistant 2

4 weeks ago

Scranton, United States Commonwealth Of Pennsylvania Full time
THE POSITION

The Department of Military & Veterans Affairs is looking for an independent, responsible candidate to fill our Clerical Assistant 2 position at the Gino J. Merli Veterans Center located in Scranton, PA.

The ideal candidate is highly skilled in Microsoft Excel, Power Point, Word, and has the ability to enter and interpret data through presentations, spreadsheets, and graphing. Candidate must be able to work independently and maintain confidentiality. This position will work closely with Nursing Management to organize and provide high quality services to our Veteran population.

Watch this video to see how you can make a difference caring for Pennsylvania's veterans working for the Department of Military and Veterans Affairs. Come join the DMVA team, apply today

DESCRIPTION OF WORK

This position provides administrative and clerical support to the Clinical Services Manager (CSM) and Assistant Clinical Services Manager (DON/ADON) at the Gino J. Merli Veterans Center. The Clerical Assistant 2 is responsible for coordinating and maintaining daily appointment schedule for CSM, create reports as directed for nursing department, maintain nursing files, and communicate with other departments on nursing business.

Additional duties include the following:

  • Data management and entry skills, the ability to improve and maintain physical and digital filing systems to include confidential protected health information.
  • Computer literacy, including data entry, spreadsheet creation and formulas, word processing, presentation creation, graphing, and shared database and calendar functions.
  • Drafting letters, memos, and communicating in a professional manner.
  • Policy management including coordinating policy meetings, policy formatting, and assisting with policy workflow and communication.
  • Answering telephone calls, emails, voicemails, and responding in a professional manner.
  • Organizing meetings and events, prepare meeting agendas, and take meeting minutes.
  • Update regulatory guidance documents with changes provided by CSM.
  • Arranging travel for CSM and other personnel as needed.
  • Maintain and update the nursing department 5-year plan and maintain inventory of nursing equipment.
  • Create work orders and enter shopping carts.
Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:
  • Full-time employment.
  • Work hours are 8:00am to 4:00pm, Monday - Friday, with a 30-minute lunch.
  • Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $34,621 (before taxes)
  • You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

  • Six months as a Clerical Assistant 1 (commonwealth title); or
  • Graduation from high school; or
  • An equivalent combination of experience and training.

Additional Requirements:
  • You must have two or more years of experience with the Microsoft package or a similar software package.
  • You must have the ability to work with various types of office equipment, i.e., scanners, printers, fax machines, computers/tablets, telephones/personal communication devices, etc.
  • You must be able to perform essential job functions.

Preferred Qualifications (not required)
  • Completion of a high school business curriculum.
  • Six (6) months or more experience as a Clerical Assistant 1 employed by the Commonwealth of PA.
  • Experience working in an office setting as a clerk or personal assistant.
  • Experience in typing and data entry.
  • Experience with filing and retrieving documents.
  • Experience with Microsoft Word, Excel, and Powerpoint.
  • Experience creating work orders.
  • Experience answering, screening, and forwarding telephone calls.
  • Experience updating policy and procedure manuals and proofreading for accuracy.

Legal Requirements:
  • A conditional offer of employment will require a medical examination
  • This position falls under the provisions of the Older Adult Protective Services Act.
    • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How To Apply:
  • Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
  • Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
  • Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:
  • Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

  • 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.


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