LEGAL ADMINISTRATIVE SECRETARY

3 weeks ago

FL United States The Florida Bar Full time
Legal Administrative Secretary-5159

Unlicensed Practice of Law | Tampa Branch

Minimum starting salary $41,359.19 with excellent benefits package including employer paid pension contribution. | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness program (PSLF).

Summary function: This is a highly responsible position combining administrative, secretarial, and clerk duties in support of attorney and part-time paralegal.

Required minimum education: High school diploma (or equivalent).

Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience, experience in a law office preferred.

Essential Duties and Responsibilities:

Type and format correspondence and pleadings (includes, but is not limited to, motions, petitions, subpoenas, briefs, legal memoranda, discovery requests, responses to discovery) for attorney; draft nonlegal correspondence for attorney editing; proofread documents for errors. Uses the current Bar software applications to make all court filings ADA compliant. Conduct computer searches and research.

Opening and management of UPL and FRP cases; input all case data including scanning of documents.

Maintain legal and non-legal calendar for attorney including scheduling and coordinating meetings with UPL and FRP committee members and chairs and scheduling and coordinating court hearings with opposing party and court; assist in responding to public records requests; maintain UPL and FRP committee lists; provide scheduling support for UPL and FRP committee meetings, committee hearings and court hearings; order and maintain office supplies. Posts files to the UPL committee web page.

Prepare draft of all annual budget forms for attorney review; prepare travel authorizations and expense reports for attorney; prepare vouchers for office expenses and vendor payments; monitors branch UPL accounts to stay within budget; assist in preparation of investigator expense and time reports for attorney review; assist in coordinating shared expenses with Lawyer Regulation department.

Filing, copying and scanning; receive, process and route mail.

Answer telephone and process calls received by department; answers routine questions; and makes case notes regarding call.

Provide secretarial support and training in office procedures to paralegal.

Other duties as assigned.

Knowledge of:

- Correct spelling, grammar, punctuation

- Standard business formats and styles

- Office procedures and practices

- Basic filing procedures

- Legal terminology and judicial procedures

- Style and format of legal pleadings, including briefs

- Adobe Acrobat

Skilled in:

- MS Word

- MS Excel

- Data entry

- Operation of Lotus Notes mail and calendars (or similar database)

- Office procedures

- Professional telephone etiquette

Ability to:

- Type sixty (60) correct words per minute

- Type letters, memoranda, and other standard business forms in correct format

- Create ADA compliant forms and documents using Adobe

- Organize and prioritize work

- Pay attention to detail

- Demonstrate initiative in group projects and individual settings

- Tactfully manage difficult situations

- Communicate effectively and professionally, both verbally and in writing

- Consistently provide an excellent service oriented attitude

- Operate well under pressure and in a team atmosphere

- Maintain confidentiality

- Travel (some)

- Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer

- Lift 5 to 10 lbs.

Position is open until filled.

Please notify HR in advance if you need a reasonable accommodation to participate in the employment process.

EOE | This organization participates in E-Verify.

This position is in Tampa, Florida.

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