Procurement Specialist

2 weeks ago

Boston MA, United States Mass General Brigham Full time

DescriptionAbout UsAs a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. We’re focused on a people-first culture for our system’s patients and our professional family. That’s why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees’ personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development—and we recognize success at every step. Procurement Specialist Role Details and Principal DutiesUnder the general supervision of the Corporate Manager of Purchasing or his/her designee, the Procurement Specialist operates within the established organization and departmental policies and procedures.    The Procurement Specialist provides procurement process support to Mass General Brigham Customers and Suppliers.  Procurement process support includes the following tasks as presented in the Principal Duties and Responsibilities Section.  The Procurement Specialist will have extensive contact with Mass General Brigham Suppliers and Mass General Brigham Customers (Research, Clinical and Administrative).Use/s the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & CollaborationTake responsibility for assigned requisitions.  Source description only requests through existing vendors when possible, using knowledge of Mass General Brigham item file and alternate vendors.Process any orders requiring manual buyer intervention including standing, blanket, bill-only, description-only, new vendor requests, services, independent contractors, and summary orders.Review purchase requisitions for appropriateness with regard to budgets and their conformance with established policies and procedures.Identify and/or select potential sources of services or supplies.Assists in determining if newly suggested vendors are appropriate to add to the Mass General Brigham Supplier File.Administer purchase orders and other transactions from requisition development to completion.Utilizes a computerized/automated materials management system(s) which includes EDI processing, PeopleSoft web-based vendor direct programs (punch out vendors), and GHX.Familiarizes and self trains on the characteristics and functions of the product by utilizing reference sources and resource persons.Follows up and offers feedback to users on requisitions outstanding.Maintains documentation of sourcing with due consideration to price, quality, availability and delivery accurately.Respects and maintains the confidentiality of all patient, physician, and hospital related information.Cooperates and communicates in an effective, professional manner with supervisor, management, peers, general staff, physicians, other personnel.Encourages open communication and verbalization of opinions among staff in attempt to identify and resolve problems and improve the overall efficiency of the department.Other duties as requested by Manager of Purchasing and/or designee.QualificationsQualifications        Bachelor’s degree or equivalent education preferred with three to five year's experience preferably in a healthcare-related purchasing setting. Customer service support related work preferred.Requires excellent organizational skills.Requires excellent verbal, written, and communication skills.Requires the ability to work independently, take initiative, prioritize tasks and escalate issues as needed.Able to collaborate in a team environment.Knowledge of basic computer systems (ex: Microsoft Outlook, Microsoft Office) and preferably Mass General Brigham applications (ex: PeopleSoft, GHX).Possible local travel to Mass General Brigham sitesAbility to work in a fast paced and challenging environment.Ability to work in an ever-changing environment.Ability to work under stressful situations.The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. A secure work station is required for remote employees.Job Field: PurchasingOrganization: Mass General BrighamSchedule: Full-timeShift: Day JobEmployee Status: Regular

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