LEGAL SECRETARY

3 weeks ago

Baton Rouge LA United States State of Louisiana Full time
Supplemental Information

The Department of Justice, Office of Attorney General Liz Murrill, is seeking applications for a Legal Secretary. Salary offered will be commensurate with the qualifications and experience of the candidate selected.

The position will be domiciled in Baton Rouge, Louisiana, East Baton Rouge Parish. Offers of employment are contingent upon satisfactory background check and reference verifications.

Please note: This is acontinuousannouncement; therefore,applications will be reviewed as received.For recruitment purposes, many vacancies may be filled from the same posting. Additionally, positions may be domiciled in various parishes throughout the State of Louisiana.

To Apply: Click on the Apply link above and complete an electronic application which may be used for this vacancy as well as future job opportunities.

Applicants may check the status of their application at any time by selecting the Application Status link after logging into their account. Below are the most common status messages and their meanings:

* Application Received - Your application has been submitted successfully.
* Evaluating Experience - Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for this position.
* Eligible for Consideration - You are among a group of applicants who MAY be selected for this position.
* Referred to the Hiring Manager for Review - Your application has been delivered to the hiring manager. You may or may not be called for an interview.
* Position Filled - Someone has been selected for the position.
* Position Canceled - The agency has decided not to fill the position.

Resumes will be accepted as an attachment to your application however all relevant education and experience must be included at the time you apply.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your online application. Transcripts may be faxed to (225) 326-6795.

Samantha Kelley

HR Generalist C

Phone: (225) 326-6760

Fax: (225) 326-6795

Email: kelleysa@ag.louisiana.gov

The Department of Justice is an Equal Opportunity Employer.

Louisiana is a State as a Model Employer for People with Disabilities.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

* High school diploma;
* Must possess a valid driver's license.

PREFERRED QUALIFICATIONS:

* Professional level legal secretarial experience;
* Knowledge of legal documents and terminology;
* Proficient in drafting routine correspondence, preparing and proofreading legal and other documents;
* Ability to multi-task, prioritize, and effectively manage time;
* Must be professional, responsible, reliable, and discreet;
* Proficient with computer and word processing software;
* Detail-oriented and self motivated.

Job Concepts

The duties of the Legal Secretary shall include, but are not limited to the following:

* Provide secretarial support for an attorney or several attorneys;
* Perform recurring duties independently;
* Prepare, type, and format legal correspondence, memoranda, transmittals, and other records;
* Organize and maintain paper and electronic records;
* Maintain the administrative records for time, travel, and expenses;
* Schedule and create calendar invites for meetings, hearings, and other appearances;
* Perform additional responsibilities as assigned by attorneys and supervisors.

Examples of Work

The position of Legal Secretary may consist of, but are not limited to, the following duties:

* Answer telephone calls, take messages, and direct calls to appropriate staff;
* Prepare, proofread, and edit correspondence, reports, and other materials;
* Ensure all documents and records are accurately mailed, submitted, and/or forwarded to the appropriate party;
* Schedule depositions, meetings, and other appearances for attorneys;
* Handle administrative documentation required by attorneys;
* Establish and maintain electronic files for identifying, recording, and classifying stored data; extract, assemble, and merge stored information to create new documents;
* Prepare materials needed for meetings, such as agendas, handouts, binders, etc.;
* Operate all office equipment necessary for the production of documents and records.

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