SECRETARY (OA) with Security Clearance

Summary You will serve as a SECRETARY in the COMMAND SERVICES DEPARTMENT of NAVAL OCEANOGRAPHY OPERATIONS COMMAND
Duties
• You will coordinate and execute administrative functions and processes for the command.
• You will provide key assistance to command leadership in facilitating the performance of their responsibilities.
• You will provide administrative guidance and assistance to subordinate activities as required.
• You will receive visitors/callers, prepare correspondence, mail control, calendar control, telephone services, file and records (electronic and paper) management and organization, data call submissions.
• You will prepare a variety of documents using a computer and keyboard that requires a competitive level proficiency in typing as a well as knowledge of office hardware and software systems and peripheral equipment.
• You will prepare and submit travel authorizations and vouchers via the Defense Travel System (DTS).
• You will create, update, manage, and publish plans of the week command instructions, reports, and notices and policies.
• You will generate and maintain a tickler of all correspondence requirements and taskers to ensure all deadlines are met and that all correspondence is submitted in a timely manner.
• You will use a variety of office automation software in support of the command such as Word, Excel, PowerPoint, Adobe, graphics packages and other functions of Microsoft
Requirements Conditions of Employment
• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check
To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level
This requirement is called time-in-grade
Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• This position requires the ability to type at least 40 words per minute
Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty
Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• You will be required to obtain and maintain a U.S
Passport.
• This position requires evening and weekend work.
• You will be required to obtain and maintain a current valid United States driver's license.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites
You must be able to travel on military and commercial aircraft for extended periods of time
Qualifications GS-07:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector
Specialized experience must demonstrate the following:
* Experience with administrative programs, functions and organization, and administrative principles, practices, and techniques to ensure effective administrative support and overall office effectiveness.
* Experience verifying documents for accuracy; to include checking for grammar, spelling, and punctuation.
* Experience exercising diplomacy and tact in carrying out protocol etiquette to interact with a variety of high-level visitors, to include high-level military and civilian employees of the government, members of academia and the private sector, and high-level foreign nationals.
* Experience utilizing Microsoft Office, specifically Word, Excel, PowerPoint, and Adobe software required to produce a wide range of documents.
* Experience updating existing databases and creating a wide range of documents that require editing complex formats, such as graphics, tables, or tables within the text, editing and reformatting existing electronic drafts.
* Experience coordinating the work of the office with other commands/departments; to include advising personnel on new procedures and/or regulations.
* Experience with military fitness reports, evaluations, and awards requirements and processes to ensure final products presented for signature are provided timely for member service records.
* Experience operating automated travel systems to make reservations and create travel authorizations and vouchers.
* Experience in Microsoft Office, Word, Excel, PowerPoint, Adobe and other office software required to produce a wide range of documents that often require complex formats, such as graphics or tables within the text, to edit and reformat electronic drafts, and to update existing databases.Additional qualification information can be found from the following Office of Personnel Management website:
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social)
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment
Education In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience: A transcript must be submitted with your application if qualifying using education
See Required Documents for additional information
Additional information This position is covered by the Department of Defense Priority Placement Program
Additional vacancies may be filled by this announcement
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments
Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants
Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ)
To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation
ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher
ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location
Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate
For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ)
A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position
This position is eligible for part time, full time or ad-hoc telework at the discretion of management
Benefits A career with the U.S
government provides employees with a comprehensive benefits package
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding
Opens in a new windowLearn more about federal benefits
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent
Contact the hiring agency for more information on the specific benefits offered
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above
In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered
Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position
Therefore, we encourage you to be clear and specific when describing your experience
When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement
You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:
• CLERICAL SUPPORT FUNCTIONS
* CORRESPONDENCE
* CUSTOMER SERVICE
* OFFICE AUTOMATION
* ORAL COMMUNICATION
* TRAVEL MANAGEMENT SUPPORT You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process
If

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