SECRETARY - ELEMENTARY

2 weeks ago

TX United States Arlington Independent School District Full time
Support/Hourly - Position - Secretary - Campus

Job Number 0000756603

Start Date

Open Date 04/22/2024

Closing Date

Primary Purpose:
  • To provide secretarial services for the principal and to facilitate the efficient operations of the school office.

Qualifications:
  • High school diploma or equivalent from an accredited institution (required)

Special Knowledge/Skills:
  • Good Clerical Skills
  • Good Telephone & Interpersonal Communication Skills
  • Computer knowledge/experience
  • Working knowledge of bookkeeping
  • Working knowledge of TEAMS

Minimum Experience:
  • Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses.

Major Responsibilities:
  • Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar.
  • Accepts phone calls for principal and assistant principals.
  • Types correspondence, memos, handbooks, reports, agendas, etc.
  • Administers the school's activity fund.
    • Sets up books according to AISD guidelines.
    • Receives receipts and deposits all monies.
    • Balances books monthly and submits reports.
    • Writes and co-signs checks for activity fund expenditures.
  • Maintains school budget.
    • Enters on computer after principal and central office approval.
    • Places orders, types purchase orders, enters receiving reports.
    • Tracks spending.
  • Keeps inventory of office supplies.
  • Maintains office files.
  • Attends in-service meetings as requested by the principal and other school district administration.
  • Maintains Board Policy Manual.
  • Maintains attendance records for professional staff.
    • Prepares faculty and staff absentee forms.
    • Prepares substitute forms.
    • Submits monthly reports to AISD Payroll Department for 1 and 2 above.
    • Types time cards for hourly employees and submits them to payroll.
    • Assists in securing substitutes in an emergency.

Shared responsibilities and Duties
  • Assists as receptionist.
  • Assists with mail.
  • Assists in clinic as needed.

Performs other duties as assigned.

Duty Days 212

Pay Grade Admin Support 4

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