Occupancy Planner

As a recognized leader in real estate and facilities services, The Building People provides innovative solutions that integrate technology, buildings, and people through strategic thought leadership and expertise
We enhance our customers' ability to build a culture that optimizes performance in the built environment
Our strategy leads clients towards the future of facilities through a connected real estate model that propagates new norms to deliver organizational efficiency, sustainability, and savings
Real estate and the facilities landscape are changing
Join us, and we will lead this change together
Our top priority is hiring and retaining top talent in all areas of our organization
At The Building People, our goal is to foster integrity and a work culture that motivates and inspires employees to succeed
We are excited that our team is growing rapidly, which means we need you The Building People's Market Offerings and Business Lines include:
• Real Estate & Workplace
• Facilities Management & Maintenance
• Engineering & Construction Management
• Energy & Environmental
• Technology Integration
• Sustainability & Smart Buildings
• Human Capital
• Mission Support Job Description The Building People, LLC, has a position open for a full-time Occupancy Planner, with an active Top Secret Clearance for a facilities engineering program to support a federal Agency
The Occupancy Planner must possess corporate space planning knowledge and support the Project Management staff through the course of projects
The position requires an individual with the ability to gather, document and interpret the space utilization of the client business units
The Occupancy Planner must effectively operate in a dynamic, fast paced business environment
The individual must possess excellent interpersonal and communication skills, be team-oriented and maintain a positive attitude while providing occupancy and space planning support
The general responsibilities of the Occupancy Planner are as follows, to include but not limited to:
• Responds to FBI space needs, ensuring that administrative and technical staff resolve problems promptly.
• Ensures strategic/organizational design, and services are provided in compliance with FBI policies, procedures, regulations and contractual obligations and standards.
• Recommends alterations, maintenance, and reconditioning as necessary.
• Contracts for and supervises vendor services as required.
• Coordinates FBI tenant move-ins and move-outs, and "walk-through" spaces with tenants.
• Acts as point of contact with property owners to ensure that FBI goals and objectives are being met.
• Prepares and delivers timely, accurate and complete reports for RFSS executive leadership as requested.
• Forecasts management plans and prepares monthly performance, explaining variances for FBI executive leadership.
• Provides technical analysis, forecasting and special studies to ensure strategic fit throughout the organization.
• To support occupancy planning with current, accurate, departmental-level occupancy information, maintain the planning database, and capture post-move space assignments.
• Partner with Building Planners, Project Managers, and Project Coordinators in maintaining building occupancy information and providing project support for portfolios.
• Field verify occupancy planning data; perform frequent building walks to evaluate and document current space utilization of departments/areas.
• Maintenance of accurate employee data and building drawings in database.
• Compile quarterly report data; perform headcount/space allocation analyses and provide detailed/accurate report of this information for review.
• Meet with client space contacts to update and maintain space utilization, reorganization updates, and provide project move support.
• Support Workplace Strategy Team in reviewing and maintaining space allocation plans, options, and schematic plans.
• Support Project Managers with project details including running reports, gathering data, creating project charters, and coordinating project activities as necessary.
• Prepare Excel spreadsheets, Pivot tables and PowerPoint presentations to report findings and provide detailed/accurate reporting information to internal team.
• Have working knowledge of AutoCAD and be fully sufficient using Outlook, MS Office, Power Point and Excel
Skills & Requirements Qualifications:
• Active Top Secret Clearance.
• Bachelor's degree and five years' work experience in 2 or more of the following: a) occupancy/space planning, b) facilities planning, c) facility maintenance planning d) project participation in relation to commercial office, manufacturing and/or lab environments.
• Minimum of five years of experience in a corporate environment.
• Possess strong analytical skills, presentation skills and the ability to develop conclusions and recommendations.
• Create reports and deliverable text clearly and comprehensibly.
• Ability to complete tasks and produce deliverables independently.
• Possess working knowledge of CAFM software, space management systems, and relational database functionality.
• Proficiency in reading architectural drawings.
• Proficiency in MS Office Suite software applications.
• CAFM database knowledge a plus
Qualifications *Our positions may require a background screening and clearance directly from the Government
ADDITIONAL INFORMATION Competitive benefits for eligible employees include:
• Medical & Rx
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Life Insurance/AD&D
• Long Term Disability and Short-Term Disability
• Paid Time Off
• Holiday Pay All positions require a background check after acceptance of our offer
The selected candidate will be eligible to begin employment before the background check has been finalized
However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC
Your position may require special credentialing, clearance, and access as a condition of employment
In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment
If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information
Requests for accommodation will be considered on a case-by-case basis
Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address
For more information, view the EEO is the Law Poster and Pay Transparency Statement .

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