SENIOR OFFICE MANAGER with Security Clearance

Summary You will serve as a SENIOR OFFICE MANAGER in the RESEARCH & DEVELOPMENT GROUP, WEAPONS & WARFARE SYSTEMS TEST DEPT of NAVAIRWARCENWPNDIV CHINA LAKE
Duties
• You will provide general office clerical support, receive incoming telephone calls and take messages, greet official visitors, and arrange for proper identification/passes.
• You will ensure office equipment is maintained and the office is appropriately supplied, including ordering routine office supplies.
• You will prepare, edit, format, and route correspondence, including LOS awards, official letters, memoranda, public release requests, invention disclosures, etc.
• You will make travel arrangements in the Defense Travel System (DTS)
Receive, reviews and process corresponding travel claims.
• You will maintain calendar and schedule appointments, arrange meetings including conferences both on and off center, and track the status of data calls and their due dates.
• You will review travel documents/receipts and analyze all voucher computations relating to per diem, travel costs, etc
Prepare and process visit requests/security clearances, invitational and foreign travel requests
Requirements Conditions of Employment
• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check
To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for STRL Demo jobs must serve at least one year at the next lower pay band
This requirement is called time-in-band
Time-in-band requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites
You must be able to travel on military and commercial aircraft for extended periods of time.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty
Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal
Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the next lower pay band DG-03 in the Federal service or equivalent experience in the private or public sector
Specialized experience must demonstrate some or all of the following: 1) Responding to inquiries from visitors and phone calls
2) Providing office and administrative support to include scheduling and arranging meetings, managing calendars and schedules, coordinating travel arrangements, and managing office supplies and inventory
3) Utilizing automated computer systems to create letters, memorandums emails, and generating reports
4) Processing travel vouchers to reconcile monetary balances owed or due to employees
5) Creating travel orders to authorize official travel
6) Conducting research of regulations, files and records and/or contacting personnel on other organizational elements to obtain information desired
Additional qualification information can be found from the following Office of Personnel Management website:
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social)
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment
Additional information This position is covered by the Department of Defense Priority Placement Program
Additional vacancies may be filled by this announcement
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments
Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants
Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher
ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location
Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate
For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ)
A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position
PPP applicants will be placed at the FPL, if determined Well Qualified (WQ)
To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation
Benefits A career with the U.S
government provides employees with a comprehensive benefits package
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding
Opens in a new windowLearn more about federal benefits
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent
Contact the hiring agency for more information on the specific benefits offered
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above
In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered
Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position
Therefore, we encourage you to be clear and specific when describing your experience
When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement
You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:
• DEVELOPING OTHERS
* INFORMATION MANAGEMENT
* OFFICE AUTOMATION
* PARTNERING
* PROBLEM SOLVING
* WRITTEN COMMUNICATION You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process
If selected, you may be required to provide supporting documentation
If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified
Please follow all instructions carefully
Errors or omissions may affect your rating or consideration for employment
All eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcement
Benefits A career with the U.S
government provides employees with a comprehensive benefits package
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding
Opens in a new windowLearn more about federal benefits
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent
Contact the hiring agency for more information on the specific benefits offered
Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies
You are required to provide documentation that supports the eligibility and qualification claims made in your resume and assessment questionnaire
You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package
Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager
Cover letter is optional
A complete resume is required
Your resume must show relevant experience, job title, duties and accomplishments
Your resume must show complete information for each

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