PRINCIPAL SECRETARY

3 weeks ago


MO United States Independence School District Full time
Position Type:
Secretarial/Clerical/Secretary-Principal`s

Date Posted:
4/8/2024

Location:
420-Benton Elementary

Date Available:
24-25 school year10 - Month position
Level 4

Qualifications:
  • Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
  • Experience as a receptionist or secretary preferred
  • Computer skills and/or experience required
  • Typing and/or keyboarding skills required
  • Working knowledge of standard office machines required
  • Communication and interpersonal skills
  • Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
  • Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable
Fair Labor Standards Act Status: Non-Exempt
Reports to:
Building Principal
Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.
Performance Responsibilities for District Office Personnel:
  • Performs various office management tasks
  • Operates computers, copiers, ten-key adding machines, office machinery and equipment with a high degree of skill
  • Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned.
  • Performs duties to achieve high levels of customer service
a. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
b. Deals courteously with visitors, parents, students, and staff
c. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
d. Represents self, school and District positively
  • Responds in a timely manner to informational requests
  • Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
  • Demonstrates good safety practices and adheres to all District rules, regulations and policies
  • Performs other duties as assigned in order to carry out functions of the office
Performance Responsibilities for Principal's Secretary:

The following responsibilities may be included for this position:
  • Performs budgetary and bookkeeping tasks, if elementary level
  • Maintains general ledgers, which includes recording expenses
  • Reconciles expenditure accounts and creates purchase orders, while considering budgetary constraints
  • Prepares bank deposits
  • Prepares monthly payroll sheets and submits to Central Office
  • Takes inventory in collaboration with the school principal
  • Have knowledge of all secretarial positions within building, including assistin with student enrollment and withdrawals
  • Enters data into computer databases
  • Generates reports, as requested
  • Assists in the coordination of school functions and special events
  • Sends student records to requesting transferring schools, if elementary level
  • Coordinates and communicates information to students, staff, and the community
  • Maintains employee and student files
  • Maintains daily attendance records for students, if elementary level
  • Assists the principal, as needed
  • Supervises, trains and assigns duties to office personnel and student office workers
  • Ensures office equipment is in working condition
  • Greets students, parents, and guests warmly; functions as an ambassador for ISD
  • Answers telephones, transfers calls, and takes messages
  • Sorts, reads, and distributes office mail
  • Performs secretarial duties, such as typing correspondence, ordering supplies, etc.
  • Maintains calendars
  • Performs other responsibilities as necessary to carry out the function of the office
Terms of Employment:
Principals' Secretaries will be employed for ten, eleven, or twelve month positions. The
salary and work year will be established annually by the Board of Education.
Evaluation:
Performance of this job will be evaluated by the immediate supervisor using the
Independence School District Performance Based Evaluation - Office Personnel.

Attachment(s):
  • FY24 Office Personnel.pdf

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