ASSISTANT TO THE CHAIR, CREATIVE ARTS THERAPY
2 weeks ago
Reporting directly to the Chair and working closely with the Assistant Chairs and faculty, the Assistant to the Chair will oversee activities related to management of the department's complex day-to-day functioning including: overseeing routine activities, organizing calendars, planning forums, facilitating communications and marketing, managing several budgets, overseeing purchasing, maintaining confidential departmental archives, assisting students with questions related to classes, advising, registration, as well as supervising Graduate Assistants.
The Assistant to the Chair is a key member of the collaborative administrative team and participates in strategic decision-making to set, plan, and operationalize the department's mission.
Duties and Responsibilities:
* Provide administrative support, arrange and maintain scheduling for the Chair, Assistant Chairs, and members of department leadership.
* Oversee department office to ensure smooth and responsive operations such as answering phones, taking and routing messages, assisting students and faculty, delivering and picking up paperwork, distributing mail, monitoring inventory and handling in-person inquiries.
* Work closely and liaise with offices across campus to ensure proper functioning of the department.
* Manage and track all facility and technology needs, ensure resources and advocate for additional resources where required.
* Troubleshoot classroom issues to ensure smooth functioning and organization, and initiate IT and facilities repairs as necessary.
* Coordinate admissions process: correspond with prospective applicants, provide tours of the department, provide information regarding the programs, and coordinate interviews.
* Manage operations budget and track expenses.
* Process department paperwork for accounting, including reimbursements, purchase requisitions, and troubleshoot/follow up on all payment queries.
* Process budget transfers for expenses and stipends.
* Manage department credit card transactions.
* In collaboration, manage course schedules, and work with registrar's office to assign rooms.
* In collaboration with the chair, prepare faculty payroll, stipends, and release time.
* Manage department-wide communications to students and faculty; maintain a variety of departmental confidential databases including contact lists.
* Monitor and maintain departmental presence on Social Media.
* Ensure proper collection and storage of all department records, including syllabi and materials requested for external review.
* Hire, coordinate, and supervise graduate assistants/student worker(s).
* Curate and distribute meeting minutes and department newsletters, as required.
* Manage administrative tasks related to the Low Residency Program when it meets in March and June/July.
* Coordinate special events by managing space allocation, catering and any other related needs.
* Work closely with the chair and faculty on any special department projects and initiatives that require administrative support.
* Integrate diversity and related principles into all aspects of staff engagement as appropriate, and foster development of a positive working environment for diversity and inclusion.
Education:
* Bachelor's degree or equivalent. Master's degree preferred.
Experience:
* At least 3 years administrative experience, preferably in a higher education environment.
Knowledge and Skills:
* Demonstrated ability to work independently on several complex tasks simultaneously.
* Superior verbal, written, interpersonal, organizational, and problem-solving skills.
* Superior computer skills (i.e. Google Suite, MS Word, MS Excel). Experience with project / document management software is a plus.
* Detail-oriented experience working with budgets and accounting.
* Evidence of leadership skills and commitment to improving work-place efficiencies.
* Availability to work occasional evenings, when programs / meetings are held.
* Ability to work well in a diverse environment with a demonstrated level of cultural agility.
SALARY is commensurate with experience and qualifications. The salary range for this position is $60,500-62,900. The position will be onsite 5 days/week and includes occasional evenings.
Generous Benefits:
* 403B Retirement Program
* Supplemental Retirement Account
* Tuition Benefits for Employees and Dependents
* Tuition Exchange Program
* Summer hours
* Flexible Spending Accounts - commuter, medical, dependent care
* Child Care Benefit
* Basic life and AD&D insurance provided by Pratt
* Medical, Dental, and Vision Care Coverage
About Pratt Institute:
Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.
The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt's campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).
* Please submit your cover letter and resume.
* If you are selected for an interview, please be prepared to provide at least 5 References via our online reference tool system. At least 2 of your References must be, or have been, your direct managers.
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