SECRETARY - 7TH GRADE CENTER - TENTATIVE
3 weeks ago
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
4/17/2024
Location:
7th Grade Center
Closing Date:
05/01/2024
Secretary - 7th Grade Center - TENTATIVE
REPORTS TO: Building Principal & House Principal
POSITION SUMMARY: To provide overall secretarial support to ensure the smooth and efficient operation required of the school office.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Performs clerical duties such as: copying data, filing, sorting and distributing mail to staff, answering telephones, communicating with classrooms/custodians/principal through building system or phone to relay messages or emergencies, greeting visitors, checking visitor's I.D. through Raptor and providing guest badges, money collection for field trips, processing forms, communicating with students and parents as needed, and providing staff/faculty support.
- Manage Outlook calendar, coordinate daily, monthly, and yearly events with other departments and house principal.
- Tracks student attendance, contacts parent(s) of absentees who have not reported out on the Absentee Line, processes late arrivals and early dismissals, enters absence information into Skyward and updates student attendance record as needed.
- Monitors student attendance for homebound instruction, partial and outpatient placements.
- Enters student discipline information into Skyward and files reports.
- Maintains student files.
- Interfaces with parents and students for complex issues and refer students and/or parents to appropriate staff for assistance.
- Is prepared to diffuse a situation or problem solve.
- Maintains records for student obligations, collect monies, and process books returned.
- Receives morning envelopes from teachers and disperses the documents as required.
- Assists with school activities, such as: 7th grade field trips, awards night, picture day, and other activities as needed.
- Assists with Substitute Teacher and/or Substitute Instructional Assistant check-in and check-out.
- Creates and processes purchasing requisitions for supplies for the school. Interacts with vendors as needed.
- Orders supplies for copiers and printers and performs minor repairs to printers/copiers as needed.
- Creates contracts for assemblies.
- Maintains enrollment report for Child Accounting.
- Works within the student information system database to: make pseudo-changes, process electronic changes, student scheduling, posting grades, and data mining.
- Partakes in daily arrival and dismissal for all students including after school clubs/activities.
- Is prepared to use PA system multiple times per day to call students to the office or make announcements.
- Provides coverage for other secretaries as needed.
- Assists with house events and activities as needed.
- Assists the Administrative Assistant as needed.
- Performs any other job-related duties, projects, and responsibilities as assigned by the Building Principal.
Specific Skills:
- Must be proficient with MS Windows and Office, including Outlook, Word, PowerPoint and Excel, as well as other software programs and the Internet.
- Experience with the Google platform, preferred.
- Must be able to type accurately and perform difficult typing duties (i.e., layouts for correspondence, newsletters, etc.)
- Knowledge of Skyward preferred but not required
- Knowledge of Canvas preferred but not required
Spring-Ford Area School District is an equal opportunity employer.
External applicants must submit valid and current Act 34, Act 151, and Act 114 clearances.
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