OPERATIONS COORDINATOR
2 weeks ago
kills
Expense reconciliation, project management/planning,
timekeeping, fellowship program management
Social Media, knowledge of the Federal Travel Regulation
Meeting minutes/summary reports
Executive level support
Meeting coordination
Outreach Activities
Travel planning
Data analysis
Role and Responsibilities:
Provides support for various procurement and administrative tasks.
Coordinate the preparation of a variety of items such as travel requests, professional
service orders, requests for sponsored travel (Form 348), outside activities (Form 520),
official duty memoranda, leave authorizations, training requests, individual/mass
mailings, correspondence, reports and various forms. 1
Work with staff on internal operating budget establishment; monitor obligations and
commitments; advise senior staff on spending and track spending pattern and needs
for internal tracking.
Maintain SOPs, guidance documents or instructions associated with the programs
and systems used in the organization.
Provide administrative, procedural and informational resource support; work with staff
to coordinate program workflow.
Work with staff on proofreading, recommending, interpreting, and/or implementing
internal administrative policies and procedures.
Ensure that all necessary documentation is prepared and that signatures, approvals,
clearances are obtained for recruitment/appointment of professional, technical, and
support staff, renewal/extension of appointments, reassignments, pay
increases/adjustments, separation/termination, etc.
Coordinate meetings, workshops and courses for staff; schedule conference rooms.
Coordinate meeting planning and logistical arrangements, including room and
audiovisual reservations, WebEx, and other remote connection arrangements; prepare
and transmit agendas and relevant materials; contact and communicate with
participants; prepare and distribute meeting minutes.
Establish and maintain a fiscal year calendar; update shared calendars and
databases; coordinate filing of office-wide reports and other activities including
performance management documents, awards, committee memberships, etc.
Research information requested and provide that information; maintain status of
projects; follow up on actions through contact with office staff
Produce a wide range of documents; address a variety of office needs which may
include word processing, information management, report preparation, publications,
information gathering, communication, etc.
Update and develop content for web sites, newsletter, and other formats of
communication, and monitor for currency and accuracy of information.
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