T5 FAMILY PROGRAM ASSISTANT with Security Clearance

Duties Major Duties: This is not an all-inclusive list A T5 FAMILY PROGRAM ASSISTANT, GS-0303-7, Serves as an assistant in accomplishing all objectives of the Family Program. Assists in designing and conducting needs assessments of family members to identify program requirements. Identifies issues affecting the quality of family life and provides recommendations to supervisor of activities and policies requiring modification. Identifies family issues affecting recruiting, retention, and readiness. Prepares information papers and other documents concerning these issues. Recommends necessary changes as needed on new initiatives and implementation of program to address those issues. Coordinates and facilitates communications between family members and the National Guard. Prepares information for entitlements, schedules of events, missions, roles, and functions of the National Guard. Interfaces with units and family members and gathers information concerning family activities. Compiles information, publishes, and disseminates Family Program newsletters. (30%) 2. Develops and maintains a library of resource documents to include community, state, and Federal government agencies and organizations, which are available for referrals to family members. Assists units in developing and maintaining local information, referral and follow-up programs. Provides technical assistance to personnel publicizing Family Program and quality of life issues. Conducts briefings and training for staff and units to provide necessary information and to stimulate interest and support. (30%) 3. Coordinates the volunteer service component to include formal training and recruiting of volunteers. Supports volunteers to work with the State Family Readiness Groups (SFRGs), and to instruct and train units, soldiers, and their families. Provides technical assistance and information to develop local unit SFRGs. Identifies key volunteers and develops and conducts orientation and training programs for these volunteers. Maintains a system of documenting volunteer services and a library of resource materials concerning volunteerism and provides materials to volunteers as needed. Conducts workshops and seminars as appropriate. Identifies key volunteers to serve as Family Program volunteer council members, coordinates activities, and communications of the council. Assists in planning and coordinating resources for family assistance at mobilization. Assists with the establishment, staffing, and equipping of Family Assistance Centers (FACs), when necessary. Implements and maintains a system of providing publications and information to and SFRGs. (20%) 4. Assists in the preparation of budget requirements to support the Family Program. Initiates Invitational Travel Orders (ITOs) for volunteers, when necessary. Assists in maintenance of non-appropriated and appropriated fund volunteer reimbursement program. Assists with the state family youth program, which addresses issues and concerns of youth related to Guard life and youth readiness and well being. Coordinates with local youth related organizations and agencies. Collects and organizes volunteer, family, and other related data. Implements and maintains a computer entry system for easy of retrieval and dissemination. (20%) Performs other duties as assigned. Requirements Conditions of Employment CONDITIONS OF EMPLOYMENT * U.S. Citizenship is required * Prior to appointment, an applicant must have a current completed/clear drug test * This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. * May be required to successfully complete a probationary period * Irregular and overtime hours may be required to support operational requirements or contingencies. * This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG. * The employee may be required to travel in military and/or commercial vehicles to perform temporary duty assignments. * This position is not authorized for remote work. * Must have a valid government issued drivers license. * Will be required to work some weekends in a compensable status. * This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG. * Excellent oral and written English communication skills. * This position must be able to physically start position within 30 days of extended offer. ***Federal employment suitability as determined by a background investigation*** Upon selection, individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law, regulation, Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance, sensitivity level, and DOD IT network access . Items checked include, but are not limited to all criminal history record information, employment history, education and fiscal accountability/responsibility.** The duties and responsibilities of your job may significantly impact the environment. You must maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission. Qualifications In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. In describing your experience, please be clear and specific. We will not make assumptions regarding your experience. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. GENERAL AND SPECIALIZED EXPERIENCE QUALIFICATIONS REQUIREMENTS: GS-07 - 1 year specialized experience, education or training equivalent to at least the next lower grade level. Experience using computer and automation systems including MS Office Suite 2016 or newer. Experience briefing or presenting. Compiling reports, letters, memoranda, etc., and required person-to-person contacts to communicate information. Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work, or in comparable work position to be filled. Ability to work independently and be self-motivated. Must be versatile, resilient, and responsive to change. Most Qualified (1 year or more experience): 1. College degree in Business Administration, Social Work, Project Management, Marketing, or other related field. 2. Previous experience with Family Programs or a subset of Joint Services and Support Branch (J9) (R3SP, CASOPS, TAA, MFH, IPP, etc). 3. Event planning, coordination, execution of large scale events (more than 50 attendees). 4. Knowledgeable on MN Army National Guard force structure and vast military terminology. 5. Experience using MOBCOP and/or MARRS-N. Well Qualified (Minimum 1 year experience): 1. Previous volunteer experience with a Soldier Family Readiness Group (SFRG), Key Partner/Spouse Group, Beyond the Yellow Ribbon (BTYR) or other military connected volunteer organization. 2. Logisitical experience, preferrably with, coordinating community resources, coordination of volunteers for large scale (50 or more) resource distribution. 3. Content management, knowledge management, and/or Information Management Officer (IMO). 4. Familiar with MN Army National Guard force structure and general military terminology.. Education EDUCATION: H.S. Diploma or equivalent required, college degree in related field preferred. You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position. Additional information REMARKS: No PCS available. Position will not be filled until current incumbent vacates. Sensitivity Level 2. Participation in direct deposit is mandatory. To view ALL MN National Guard Vacancies, go to: https://minnesotanationalguard.ng.mil/full-time-jobs-in-minnesota If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). The Minnesota Department of Military Affairs is an Equal Opportunity Employer. All qualified applicants will receive consideration for the position without discrimination for any non-merit reason(s) such as age, race, religion, gender, ethnic origin or non-disqualifying disability. Pre-selection is not only counter-productive to effective recruitment and placement, but also violates Minnesota National Guard Merit Placement principles and will not be tolerated. If you have information or questions regarding this issue, please contact the Equal Employment Manager at 651-282-4472 or 651-282-4078. * Benefits Review our benefits How You Will Be Evaluated Y