Scheduling Coordinator

Job Description Health Advocates Network is currently seeking a Staffing Coordinator to work at a facility in Jamaica, NY. These are registry positions with our company. Pay Rate: $20 / hour *W2 Shift details: Monday- Friday 7:30am - 4:00pm Monday- Friday 8:30 AM - 5:00 PM Monday- Friday 8:00 AM - 4:00 PM 1. Computer & Technology Skills (CRITICAL) A Nursing Office Secretary / Staffing Coordinator must be highly computer-literate and comfortable with multiple systems can work interchangeable cooperatively in the Nursing office. Required Computer Skills: • Proficient use of desktop and laptop computers • Ability to multitask across multiple software platforms • Fast and accurate data entry Microsoft Office Skills: • Microsoft Outlook o Professional email communication o Calendar and meeting management • Microsoft Word o Creating memos, reports, policies, and correspondence • Microsoft Excel (ESSENTIAL) o Creating and updating staffing spreadsheets o Using formulas (SUM, IF, COUNT) o Sorting and filtering data o Tracking: § Staffing levels § Call-outs § Overtime § Agency usage § Vacancies o Generating reports for DON, HR, and Administration Why this matters: Accurate spreadsheets support staffing compliance and survey readiness (F725, F726). 2. Staffing & Scheduling Skills • Develop and maintain staffing schedules for all shifts • Understand RN/LPN/CNA ratios and skill mix • Adjust schedules based on census and acuity • Track callouts, replacements, and overtime • Minimize agency usage when possible • Maintain and safeguard the Nursing Education/In-Service tracking spreadsheet, ensuring accurate documentation of education provided, dates completed, and staff attendance • Monitor evaluation timelines and provide reminders to supervisors in coordination with Human Resources when staff evaluations are due • Assist with scheduling interviews and coordinating appointment logistics for nursing leadership and Human Resources 3. Regulatory & Policy Knowledge • Basic knowledge of CMS staffing regulations • Understanding of facility policies and union rules • Awareness of survey expectations and staffing audits 4. Organizational & Time Management Skills • Prioritize tasks effectively • Maintain accurate and up-to-date records • Meet deadlines consistently • Handle multiple urgent requests simultaneously 5. Communication & Interpersonal Skills • Clear, professional verbal and written communication • Will take minutes for Nursing meetings and report to DON/ADON • Will monitor schedule meeting for DON / Nursing department • Ability to interact with nursing staff, leadership, HR, and administration • Proper escalation of staffing issues to DON/ADON 6. Problem-Solving & Critical Thinking • Quickly identify staffing gaps • Propose workable solutions • Anticipate staffing needs • Identify patterns and trends in staffing challenges 7. Attention to Detail & Accuracy • Preventing scheduling errors • Ensure accurate timekeeping and staffing documentation • Verify credential and assignment accuracy 8. Confidentiality & Professionalism • Maintain confidentiality of personnel and staffing information • Comply with HIPAA and HR confidentiality standards • Always demonstrate ethical behavior 9. Teamwork & Collaboration • Work closely with DON, ADON, supervisors, and HR • Support leadership decisions • Respect chain of command • Scan and organize documents; create and maintain secure electronic folders for records in accordance with facility policy and regulatory requirements • Work collaboratively with Medical Records personnel to ensure resident incident reports are properly safeguarded, scanned, dated, labeled, and readily available for internal review or external investigation 10. Reliability & Stress Management • Remain calm under pressure • Handle staffing emergencies professionally • Dependable and accountable PREFERRED (BONUS) SKILLS • Experience with staffing software (eVital, Kronos, or SmartLinx, • Familiarity with payroll systems • Previous healthcare or nursing home experience Note: Will perform duties as assigned by DON/ADON Benefits: -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Jonathan (Monday-Friday 8:30 AM-5:00 PM PST). #ZipRecruit Job Requirements