Data Entry Clerk

4 weeks ago

Miami, United States Serving Immigrants Full time

About the Firm


We are an immigration law firm that is on track for aggressive growth and we need two data entry clerks to join our team and work directly with the owner and attorneys to support the team and help clients. We want to be known for helping clients stay in the United States with their loved ones, knowing they had a team behind them that truly cared and fought for them.


About the Position


We are hiring two Data Entry Clerks and they will play a key role in ensuring that our office operations run smoothly and that they are able to support other business activities. 


Role and Responsibilities


  • Scan documents including, but not limited to:
  1. Physical client files when case is closed.
  2. Incoming mail
  3. Outgoing mail
  • Add information on all scanned documents into Clio, the firm's case management system, per firm policy.  
  • Ensure that all outgoing faxes are transmitted correctly on a daily basis.  
  • Add all court dates and other appointments to the Clio calendar from documents received via daily incoming mail.  
  • Alert paralegals of any conflicts on the calendar. 
  • Print court documents for signature and scan them back to the paralegal for submission to the court.
  • Verify data for recording errors.
  • Provide information to co-workers.
  • Translate information for others.
  • Maintain and order all office supplies under the direction of the Business Manager.
  • Perform basic bookkeeping duties, receive payments, prepare receipts, print balance sheets, etc.
  • Monitor stock of office supplies (paper clips, stationery, etc.) and report when there are shortages
  • Answer the telephone to take messages or redirect calls to appropriate colleagues


Desirable skills

  • A data entry clerk must have a high school diploma.
  • Telephone Skills
  • Can work on a Mac efficiently 
  • Problem solving
  • Handle very well with calendars, email, spreadsheets, word processing and the internet.
  • You are a great task juggler and can switch gears quickly.
  • You can communicate clearly, both written and verbally, in both English and Spanish or another language
  • Proven ability to handle multiple simultaneous responsibilities in a highly dynamic environment.
  • Strong ability to work efficiently and effectively with time sensitive materials.
  • Excellent judgment and demonstrated discretion in handling confidential information.
  • Ability to maintain organized files and databases.
  • Ability to work in a team environment.
  • Effective interpersonal and communication skills.
  • Excellent communication, interpersonal and organizational skills.

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