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Payroll Associate

2 months ago

Creve Coeur, United States City of Creve Coeur Full time

The City of Creve Coeur seeks a Payroll Associate to prepare semi-monthly payroll, monthly bank reconciliations, compile quarterly reports and perform other miscellaneous duties in order to maintain efficient and accurate payroll processing for the City of Creve Coeur and West Central Dispatch Center. Position prepares payroll, schedules for annual audit, 1095s and 1099s, and other functions for the Finance Department.


Benefits:

The City of Creve Coeur provides a robust benefit package to all employees which includes, health and dental insurance, Missouri LAGERS defined benefit retirement program, paid vacation, sick and personal leave, 10.5 paid holidays annually, voluntary insurances and 457 investment plans are also available.


Essential Functions:

·        Prepares semi-monthly payroll; reviews all time sheets; creates files for new employees; compute all changes in pay and enters into the system. Prepares monthly overtime reports for Police and Administration Departments.

·        Demonstrates a commitment to his/her public duty and presents oneself as a credible and knowledgeable representative of the city to maintain public trust by following the principals of “Our Commitments to Character-Driven Professionalism”; builds and maintains positive relationships while serving all internal and external customers using effective communication and teambuilding skills; seeks to actively listen and provides prompt assistance to others; equally treats others with dignity and respect; problem-solves; accepts responsibility for self and work product.

·        Prepares monthly bank reconciliations. Enters cleared checks into computer system. Trains back up staff on bank reconciliation with opportunity to process bi-annually at a minimum.           

·        Reviews and prepares payments for all benefit areas; ensure all payments for benefits represent current personnel; and process invoices to guarantee timely payment of benefit costs. Tracks and maintains vacation and sick leave accruals in the payroll system; quarterly reviews leave balances for completeness.

·        Prepares salary histories as needed for pension calculations.

·        Compiles quarterly report for payroll taxes and unemployment report and complete 941 Employer’s Quarterly Federal Withholding Tax Return, Quarterly Contribution and Wage Report for Unemployment Tax with supplement for Department of Labor and City of St. Louis Quarterly Earnings Tax Return in order to maintain compliance with state and federal regulations.

·        Performs year-end reconciliation and processes for the City of Creve Coeur and WCDC including W-2’s, 1094 and 1095 distribution to employees and the IRS.

·        Assists with back-up support of front desk for duties which include answering the phone, distributing mail, taking payments, selling yard bags and tags, garage sales permits, accepting business license permit applications, issuing dog park licenses and assisting walk-in visitors.

·        Serves as primary backup for positions associated with accounts payable and receivable, cash receipts, daily cash reconciliations and deposit preparation.

·        Maintains up-to-date information for the Finance Department page of the City website.

·        Attend/record Finance and Audit Committee meetings. Prepare agenda packets and minutes.

·        Coordinate annual workers compensation audit.              

·        Reconcile Court Bond general ledger account with monthly court bond report for outstanding bonds.

·        Records new Escrow and Out-of-Jurisdiction bond payments into the database.

·        Prepares unclaimed property reports and submit to state.

·        Generates reports to check vendor setups in the system and make corrections as needed.

·        Prepare monthly journal to expense postage used; refill postage meter as needed.

·        Generates workers compensation wage reports for injury claims as needed.

·        Funds ASI Flex spending account daily, track contributions and expenditures.

·        Miscellaneous projects as assigned by the Finance Director and the Administration Department.


Minimum Requirements:

Graduation from high school or equivalent required with three or more years of increasingly responsible equivalent or related experience; a bachelor degree in accounting or similar field preferred. Knowledge of Microsoft Excel and payroll software programs preferred. Payroll certification preferred or willingness to complete within one year of date of hire. A commissioned Missouri Notary Public preferred.


Mental: Able to establish and maintain effective working relationships with others. Able to follow both oral and written directions and effectively organize and prioritize work. Able to work independently and in a team environment. Communicates clearly both verbally and in writing. Must concentrate on multiple tasks simultaneously. Has mathematical skills necessary to handle accounts payable. 


Physical: Works effectively at computer, typewriter or calculator for several hours a day. Ability to read computer data and financial reports, and efficiently and accurately operate a computer keyboard. Has strength and manual dexterity to operate basic office equipment.


To Apply:

For consideration, submit a cover letter of interest, resume and three references to Human Resources, City of Creve Coeur. Please "Apply Now" on this page and next steps will be provided.