Sr. Management Assistant

18 hours ago

Corpus Christi, United States City of Corpus Christi Full time
Overview

The Sr. Management Assistant is responsible for processing construction pay estimates and invoices in a timely manner while following best practices and being in compliance with city/state policies and procedures. The Sr. Management Assistant will reconcile and process payments, develop financial reports, manage the tracking log, and perform comprehensive research to provide staff and vendors information on payments. This is a highly analytical position that involves expertise in accounts payable to perform special projects.

Responsibilities
• Reconcile and process vendor payments, including construction pay estimates, using e-Builder and INFOR accounting systems
• Reconcile vendor statements, research and correct discrepancies
• Develop and edit payment memos
• Maintain accurate back-up documents and guarantee that all unpaid invoices are paid
• Oversee a variety of special projects assigned to the Accounts Payable department; this includes, but is not limited to, processing IDIQs, closeouts, coordinating with Contracts and Funds Administrators and other departments the allocation of funds if not available, performing payments audits, and comprehensive research to answer complex questions from staff and vendors
• Responsible for identifying different areas of improvement related to the usage of new software
• Will work closely with the IT staff on scheduling trainings for the Accounts Payable department
• Should be an expert in the e-Builder/INFOR sections used by Accounts Payable
• Maintain the tracking log of invoices and construction pay estimates, and coordinate data entry with the rest of the accounts payable team
• Collect and ensure time sheets are submitted on a weekly basis
• Develop reports of payments for different vendors and staff
• Support the Front Desk in the Engineering Department, including but not limited to, administering all incoming calls, scribe and retrieve messages, and greeting external customers and City Employees
• Procure and distribute mail and material deliveries
• Performs other related duties and fulfills responsibilities as required.

Position Type and Typical Hours of Work
• Exempt - Full-Time
• Flexibility to work evenings, weekends, and holidays is a schedule requirement
• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications
• Bachelor's degree
• Three (3) years of experience;
• Education can be substituted with six (6) years of experience

Licenses and Certifications

Required
• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:
• Criminal Background Check: Yes
• Motor Vehicle Record Check: Yes
• Drug Screening: Yes
• Physical Exam: Yes

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview.

Supplemental Information
• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.Learn More

  • Anesthesiologist Assistant for General Surgery and Endoscopy

    2 weeks ago

    Corpus Christi, Texas, United States Essential Anesthesia Management Full time

    We are seeking a skilled Anesthesiologist Assistant to join our team at Christus Spohn South in Corpus Christi, Texas.CompensationThe total estimated compensation package for this role is approximately $297k with 8 weeks of paid time off per year.About the RoleThis position offers an exciting opportunity to work as a service-oriented CRNA in a fast-paced...

  • Assistant Manager

    2 months ago

    Corpus Christi, United States Southern Multifoods, Inc. Full time

    Job DescriptionJob DescriptionYou are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees.Basic Function:To assist with management...

  • Admin Assistant

    3 weeks ago

    Corpus Christi, United States EMPLOYEE RISK MANAGEMENT CO INC Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide vital support to our office operations and contribute to the efficient functioning of our business. The ideal candidate will be proficient in administrative tasks, possess excellent communication skills, and demonstrate a strong...

  • Property Management Assistant

    6 days ago

    Corpus Christi, Texas, United States Corpus Christi Housing Full time

    About the RoleAs a Property Management Assistant at Corpus Christi Housing, you will play a vital role in ensuring the smooth operation of our properties. Your primary responsibility will be to assist the Community Manager in managing the property, including leasing units, completing business transaction reports, and other administrative functions.Key...

  • Senior Management Assistant

    2 weeks ago

    Corpus Christi, United States City of Corpus Christi Full time

    Overview The Senior Management Assistant is responsible for providing administrative support to Animal Care Services by developing and coordinating O&M and Capital budget support; develops, execute, controls and reconciles O&M budget along with reviewing Capital Improvement Program (CIP) budget expenditure and estimates revenues and monitor expenditures...

  • Senior Management Assistant

    16 hours ago

    Corpus Christi, United States City of Corpus Christi Full time

    Overview The Senior Management Assistant is responsible for providing administrative support to Animal Care Services by developing and coordinating O&M and Capital budget support; develops, execute, controls and reconciles O&M budget along with reviewing Capital Improvement Program (CIP) budget expenditure and estimates revenues and monitor expenditures...

  • Pharmacy Operations Manager

    4 weeks ago

    Corpus Christi, United States Corpus Christi Medical Center Full time

    Description This position is incentive eligible. PGY2 Admin Residents are encouraged to apply! *Sign on or relocation bonus is available. Must meet eligibility requirements* Introduction Do you want to join an organization that invests in you as a(an) Pharmacy Operations Manager? At Corpus Christi Medical Center, you come first. HCA Healthcare has...

  • Pharmacy Operations Manager

    2 weeks ago

    Corpus Christi, United States Corpus Christi Medical Center Full time

    Description This position is incentive eligible. PGY2 Admin Residents are encouraged to apply!*Sign on or relocation bonus is available. Must meet eligibility requirements*IntroductionDo you want to join an organization that invests in you as a(an) Pharmacy Operations Manager? At Corpus Christi Medical Center, you come first. HCA Healthcare has committed...

  • Pharmacy Operations Manager

    3 weeks ago

    Corpus Christi, United States Corpus Christi Medical Center Full time

    Description This position is incentive eligible. PGY2 Admin Residents are encouraged to apply! *Sign on or relocation bonus is available. Must meet eligibility requirements* Introduction Do you want to join an organization that invests in you as a(an) Pharmacy Operations Manager? At Corpus Christi Medical Center, you come first. HCA Healthcare has...

  • Pharmacy Operations Manager

    1 month ago

    Corpus Christi, United States Corpus Christi Medical Center Full time

    Description This position is incentive eligible. PGY2 Admin Residents are encouraged to apply!*Sign on or relocation bonus is available. Must meet eligibility requirements*IntroductionDo you want to join an organization that invests in you as a(an) Pharmacy Operations Manager? At Corpus Christi Medical Center, you come first. HCA...

  • Pharmacy Operations Manager

    2 weeks ago

    Corpus Christi, United States Corpus Christi Medical Center Full time

    Description This position is incentive eligible. PGY2 Admin Residents are encouraged to apply!*Sign on or relocation bonus is available. Must meet eligibility requirements*IntroductionDo you want to join an organization that invests in you as a(an) Pharmacy Operations Manager? At Corpus Christi Medical Center, you come first. HCA...

  • Pharmacy Operations Manager

    1 month ago

    Corpus Christi, United States Corpus Christi Medical Center Full time

    Description This position is incentive eligible. PGY2 Admin Residents are encouraged to apply!*Sign on or relocation bonus is available. Must meet eligibility requirements*IntroductionDo you want to join an organization that invests in you as a(an) Pharmacy Operations Manager? At Corpus Christi Medical Center, you come first. HCA Healthcare has committed...

  • RN Manager Labor and Delivery

    3 months ago

    Corpus Christi, United States Corpus Christi Medical Center Bay Area Full time

    Description IntroductionWant to join a team of daring managers who care without reservations or limits? Our Corpus Christi Medical Center Bay Area team is looking for a(an) RN Manager Labor and Delivery. HCA Healthcare is an advanced healthcare network that has committed up to $300 million to our incredible team members over the course of three...

  • RN Manager Labor and Delivery

    3 months ago

    Corpus Christi, United States Corpus Christi Medical Center Bay Area Full time

    Description IntroductionWant to join a team of daring managers who care without reservations or limits? Our Corpus Christi Medical Center Bay Area team is looking for a(an) RN Manager Labor and Delivery. HCA Healthcare is an advanced healthcare network that has committed up to $300 million to our incredible team members over the course of three...

  • RN Manager Labor and Delivery

    2 months ago

    Corpus Christi, United States Corpus Christi Medical Center Bay Area Full time

    Description IntroductionWant to join a team of daring managers who care without reservations or limits? Our Corpus Christi Medical Center Bay Area team is looking for a(an) RN Manager Labor and Delivery. HCA Healthcare is an advanced healthcare network that has committed up to $300 million to our incredible team members over the course of three...

  • Assistant Project Manager

    3 weeks ago

    Corpus Christi, United States Civil & Environmental Consultants, Inc. Full time

    Civil Engineer - Assistant Project ManagerJob LocationsUS-TX-Corpus ChristiCategoryCivilTypeFull-TimeOverviewAs a Civil Engineer for Civil & Environmental Consultants, Inc. (CEC), you‘ll work with project teams to create land development plans for our commercial, institutional, and residential clients. From an urban redevelopment site, industrial sites, to...

  • Assistant Project Manager

    4 weeks ago

    Corpus Christi, United States Civil & Environmental Consultants, Inc. Full time

    Civil Engineer - Assistant Project ManagerJob LocationsUS-TX-Corpus ChristiCategoryCivilTypeFull-TimeOverviewAs a Civil Engineer for Civil & Environmental Consultants, Inc. (CEC), you‘ll work with project teams to create land development plans for our commercial, institutional, and residential clients. From an urban redevelopment site, industrial sites, to...

  • Assistant Moving Center Manager

    1 month ago

    Corpus Christi, United States U-Haul Full time

    Location: 4344 S Padre Isl Dr, Corpus Christi, Texas 78411 United States of America Are you looking for more responsibility while taking the next step in your career? Are you a person who loves to help others? Then consider becoming U-Haul Company's newest assistant general manager! As assistant general manager, you will frequently be responsible for the...

  • Registered Nurse Case Manager

    2 weeks ago

    Corpus Christi, United States Corpus Christi Medical Center Full time

    Description IntroductionAre you looking for a place to deliver excellent care patients deserve? At Corpus Christi Medical Center we support our colleagues in their positions. Join our Team as a(an) Registered Nurse Case Manager and access programs to assist with every stage of your career.BenefitsCorpus Christi Medical Center, offers a total rewards package...

  • Registered Nurse Case Manager

    2 weeks ago

    Corpus Christi, United States Corpus Christi Medical Center Full time

    Description IntroductionAre you looking for a place to deliver excellent care patients deserve? At Corpus Christi Medical Center we support our colleagues in their positions. Join our Team as a(an) Case Manager and access programs to assist with every stage of your career.BenefitsCorpus Christi Medical Center, offers a total rewards package that supports...