Conference Sponsorships and Exhibits Manager

1 month ago

Bellevue, United States Binaytara Foundation Full time

Binaytara Foundation is seeking a passionate and dynamic individual to join our team as the Conference Sponsorships and Exhibits Manager. In this key role, you will be responsible for developing and executing strategies to secure sponsorships and exhibits for our conferences, playing a pivotal role in advancing our mission to minimize cancer disparities globally.


The ideal candidate will possess strong communication and negotiation skills, along with a proven track record of cultivating relationships with sponsors and exhibitors. If you are passionate about making a difference in the filed of oncology and excel in fostering partnerships, we invite you to join us in our mission-driven organization.


Key Responsibilities

  • Identify, research, and cultivate relationships with potential sponsors and exhibitors.
  • Ensure inquiries and questions are answered promptly.
  • Cross-sell aligned events and programs to sponsors and exhibitors.
  • Serve as the relationship manager to the conference sponsors, maintaining regular contact regarding upcoming events/programs and identifying potential sponsors’ needs for marketing and visibility.
  • Develop compelling sponsorship packages to attract sponsors and exhibitors.
  • Create and maintain a database of prospective sponsors and exhibitors.
  • Serve as the primary point of contact for sponsors and exhibitors.
  • Coordinate logistics for sponsorships and exhibits, including booth assignments, signage, and promotional materials.
  • Ensure that sponsors and exhibitors receive all agreed-upon benefits and support throughout the conference or event.
  • Ensure compliance with all contractual obligations and deliverables.
  • Collaborate with the marketing team to develop promotional materials and strategies to showcase to sponsors and exhibitors.
  • Utilize various channels, including email campaigns and website, to maximize visibility of programs and conferences to sponsors and exhibitors.
  • Post conference follow up.


Qualifications:

  • Bachelor's degree in business administration, marketing, communications, or a related field. Master’s degree preferred.
  • Minimum of 5 years of full-time professional experience in sales, sponsorships, exhibits, or corporate partnerships, preferably in the medical conference sector or nonprofit organizations.
  • Proven track record of successfully securing sponsorships and exhibits for conferences or events.
  • Strong negotiation, communication, and interpersonal skills.
  • Excellent organizational and project management abilities, with keen attention to detail. Ability to work independently and collaboratively in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and experience with CRM software (e.g., Salesforce) is desirable.
  • Passion for the mission and values of the Binaytara Foundation.


Travel required approximately 1-2 trips per month to our project sites and conference locations, including overnight stays. Travel will include weekends and may involve driving as well as air.

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