Clerical Assistant

2 weeks ago

New York, United States Lexitas Full time
SUMMARY:

The Clerical Assistant assists and supports the Sr. Managing Clerk with various clerical tasks. Monitors the operations for Court Services staff to ensure that requests for court services are handled timely and appropriately.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Works with the Sr. Managing Clerk with completing assignments including emailing reports to clients
  • Responds to client emails and phone calls
  • Review the DR slips and submitting affidavits of service for the Process Serving Department through the EDDS system
  • Assist with answering questions from account managers.
  • Work with the Billing Department on clerical billing, including reports that have not been billed, changing the defaults for particular client or case.
  • Review documents that are going to be submitted to the Court.
  • Go to Courthouse as needed to handle tasks that would normally be handled by a court clerk.
  • Other duties as assigned.

COMPETENCIES, SKILLS AND ABILITIES
  • Must be a positive team player and be able to communicate with team members.
  • Strong attention to details, efficient and highly organized.
  • Ability to multi-task.
  • General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, and Windows)
  • Flexible schedule and available to work occasional overtime as required.
  • Ability to work with deadlines and work well under pressure.
  • Works well independently and with other department members.
  • Accepts direction well.
  • Excellent attendance and punctuality.
  • Familiarity with subpoenas, written depositions and affidavits a plus.
  • Must have ability to communicate effectively, both verbally and in writing.
  • Ability to think quickly and logically to ensure expedient response to customer inquiries.

EDUCATION / EXPERIENCE
  • High school diploma or equivalent required.
  • Some college desirable, but not required.
  • Minimum one-year administrative experience in an administrative role.
  • Legal terminology preferred, but not required.

SUPERVISORY RESPONSIBILITIES:

This role is not a supervisor position.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

Some local travel expected for this position.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled.

If you require reasonable accommodation in the application process, please contact Human Resources at HRDept@lexitaslegal.com for assistance. All other applications must be submitted online.

Other details
  • Pay Type Hourly

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