POLICE SERVICES SPECIALIST

Police Services SpecialistUnder general supervision, performs a variety of highly complex administrative law enforcement duties to assist the administrative division, investigators, patrol and the public; and performs other duties as required within the scope of the classification.Reports to: Police Sergeant or Police Records SupervisorThe Police Services Specialist is an advanced journey level classification working independently in a specialized area. A Police Services Specialist is expected to exercise considerable independent judgment and discretion in their assignments. This position will be assigned to the Records Bureau.Communicates and interacts with department personnel, the public, and outside agencies; acts as the liaison with the District Attorney's Office; transports files to the court and the District Attorney's Office, as neededProcesses sex and arson registrants, including entries into the California Sex and Arson Registry; adheres to court orders to seal juvenile and adult recordsTracks, maintains, audits, and coordinates service of department-issued warrants utilizing the records management and scheduling systems; processes bail and monies for the bureau; prepares the records deposit for the CityReceives and trails all subpoenas served to the department; coordinates officer and professional staff court appearancesAccesses and utilizes specialized systems and databases to assist department personnel with investigations; purges reports per the retention scheduleResponsible for all types of CLETS entries for the department, ensuring accuracy and urgency for officer safety; prepares photo line-ups for victims and witnessesValidates data entered into the Records Management System; submits the monthly UCR/NIBRS mandated reports to the DOJ; assists in DOJ auditsUses the Digital Evidence Management System to maintain and manage body-worn camera recordings and digital evidence; reviews and redacts digital evidence and ensure the release is in accordance with federal, state, and local statutes and the California Public Information ActPerforms all the duties of the Senior Police Records SpecialistReports to work as scheduled; may work a variety of schedules, including evenings, weekends, and holidays as requiredMaintains a regular and consistent attendance recordPerforms other related duties as assignedAny combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:Knowledge of: applicable federal, state, and local laws and ordinances pertaining to police records, police terminology, and law enforcement codes; Police Department policies and procedures; modern office procedures, methods, and equipment, including computers and standard office software (Microsoft Office applications); correct English usage, grammar and punctuation; CLETS user guide; rules and regulations; CLETS policies/procedures; federal and state codes for release of information/confidentiality; DOJ guidelines; POST training requirements; POST records manual; practices and principles of providing professional and effective customer serviceAbility to: perform duties with a high degree of independence and minimal supervision; make immediate and accurate decisions on information regarding officer and public safety; use a high degree of discretion and tact; maintain confidentiality; effectively and simultaneously perform multiple tasks; interpret oral, written, quantitative, and electronic information; prepare and maintain detailed records in an automated environment; check documentation for accuracy and process in a timely manner; perform various research; utilize appropriate interpersonal skills; maintain and follow department processes and regulations; operate standard office equipment, computers, and related applications for spreadsheets and database systems; communicate effectively in oral and written form; establish and maintain effective working relationships inside and outside the departmentEducation: High school diploma or equivalent certificate. Experience: Two (2) years in a law enforcement agency with experience in related areas of expertise, such as teletype, subpoenas, warrants, training, registrants, report sealing, or digital evidence and a minimum typing speed of 30 wpm net. Certifications/License: A valid California Class C driver license with an acceptable driving record at time of appointment and during course of employment. Within six (6) months of appointment, must successfully complete CLETS requirements (training provided by the department). Special Conditions: Employees who may drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach City employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. Shift Assignment: Must be available to work all assigned shifts, including evenings, weekends and holidays. Background Investigation: Must successfully pass a comprehensive background investigation including a polygraph.An official on-line application must be completed in its entirety. Incomplete applications will not be accepted. Not all candidates may be invited to the next steps in the process, including an online performance exam and an interview; depending on number of applications received and the needs of the department. All applications will be closely reviewed for relevant experience, education, and training. Those meeting the minimum qualifications will be invited to an online typing test (pass/fail). Candidates receiving a passing score on the typing component will be invited to participate in an oral board exam (weighted 100%). Candidates successfully passing the oral exam will be placed on an employment eligible list from which hires may be made. The employment eligible list is valid for up to one year, unless exhausted sooner. Candidates considered for hire must undergo a comprehensive background investigation, which includes (but is not limited to) LiveScan fingerprinting, polygraph exam, credit check, reference/employer checks, DOJ and FBI checks, etc. Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification. In-house candidates who do not apply by the closing date of the promotional recruitment may apply to the "open" recruitment if applicable. However, they will compete based on the standards established for the "open" recruitment and if successful, will place on the "open" eligible list.The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard. Must be able to actively listen to receive instruction, and verbally communicate information in order to engage with customer base, staff, and others, in person and via telephone. Work may necessitate some lifting, carrying, pushing and/or pulling of objects and materials up to 25 pounds. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.Common disqualifiers include illegal use or possession of drugs, motor vehicle operations, arrests, integrity, tattoos, body art, and work traits.