Executive Associate to the Vice President of Development

4 weeks ago

Austin, United States USA Jobs Full time

Vice President AssistantPrepares Vice President for meetings, including collecting and presenting information for use in discussions/meetings with staff, senior leadership and donors.Manages and maintains the Vice President's calendar and appointment schedule.Schedules and coordinates meeting details for in-person and virtual meetings with internal and external constituents.Manages high priority projects associated with boards and counsels.Prepares written communications on behalf of the VP, and reviews/edits correspondence, reports, and departmental communications (Dean communication/reports).Interprets and applies organizational policies, rules and regulations when responding to inquiries; exercises sound judgment when making referrals.Assists in public relations and other activities assigned, including coordinating planning and logistics for donor meetings and VIP visits and providing support for Development activities.Maintains documentation in donor database.Prepares meeting materials and tracks follow-up tasks.Arranges all travel for the Vice President, which includes making flight reservations and hotel accommodations, providing travel itineraries as needed, arranging visits, processing travel expenses.Coordinates development staff meetings, including producing the agenda and arranging for speakers as needed in partnership with the talent development team.Coordinates cross-training of administrative and non-managerial staff for backup purposes and to meet peak-load needs.Exercises considerable discretion and judgment to schedule priorities and effective use of VP's time.Oversees daily operations of the Office of the Vice President of Development, including liaising with IT operations, managing office supplies, etc.Other related functions and duties as assigned.

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