Procurement Agent

Charlotte Water Procurement And Contracting SpecialistWelcome to the City of CharlotteCharlotte is America's Queen City, opening her arms to a diverse and inclusive community of residents, businesses, and visitors alike. Here, you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.Our guiding principles include:Attracting and retaining a skilled and diverse workforceValuing teamwork, openness, accountability, productivity, and employee developmentProviding all customers with courteous, responsive, accessible, and seamless quality servicesTaking initiative to identify, analyze, and solve problemsCollaborating with stakeholders to make informed decisionsSummaryThis position provides procurement and contracting expertise, consultation, and oversight in support of procurement needs and requirements for Charlotte Water while ensuring application and compliance with state and local guidelines, policies, and statutes to ensure the timely completion of assigned procurements. This position requires in-depth knowledge and hands-on experience with all phases of governmental purchasing, contracting, accounting, and reporting. Work also involves partnering with the department's Business Diversity Team to establish Minority, Women, and Small Business Enterprise (MWSBE) goals for projects, assisting customers with Requests for Council Action, and communicating regularly with customers, vendors, project managers, and other city departments.The salary for this position is $69,852.60/yr. - $77,613.99/yr. commensurate with experience.Essential Job Functions:Develops construction and architectural, engineering, and surveying solicitations, conducts bid phase services including, but not limited to, conducting pre-bid meetings and bid openings, facilitating selection meetings issuing addenda, developing bid tabulations and bid analyses, and developing recommendations of award.Ensures all procurement activities are coordinated with Charlotte Business INClusion requirements to ensure inclusion of MWSBE vendors and supports compliance initiatives, strategic forecasting, and effective communication of opportunities.Responsible for reporting assistance and data analysis including, but not limited to, procurement needs projections, and transaction reviews.Drafts contracts, amendments, change orders, and renewals and all related negotiating.Provides strategic consultation and procurement support to all levels of the organization to facilitate procurement and contracting activities, provide project planning services, facilitation of scope development, spend analysis, and market research.Develops and maintains professional relationships with all customers from leadership to end users, and other departments including Charlotte Business INClusion, the City Attorney's Office, and Risk Management.Provides senior level procurement and contracting expertise and consultation in support of all procurement needs and requirements for all divisions.Performs all procurement efforts in compliance with state statutes, city policies, and best practices.Performs procurement functions within enterprise-wide resource management and departmental systems.Performs contract administration, monitoring, and compliance-related activities for contracts assigned.Represents the City in dispute resolutions and works to ensure a strong contractually-guided professional business relationship with all vendors and subconsultants.Assists with procurement initiatives, special projects, and other tasks as needed.Minimum Qualifications to Perform Work:Bachelor's degree from an accredited schoolThree (3) years of directly related work experience.Licenses, Certifications or Registrations:Requires a valid driver's license.Preferred Certifications:CLGPO, C.P.M., CPPO, CPPB certifications preferred.Knowledge, Skills & Abilities:Knowledge of all phases of governmental purchasing, contracting, accounting, and reportingSkill in organizationSkill in written and verbal communicationAbility to manage time to ensure assignments are completed on time or earlyAbility to work independently without constant supervisor review and involvementAbility to facilitate meetingsAbility to read and comprehend contracts, solicitations, and scopes of workEffective oral and written communication skills, be detail-oriented, and possess the ability to multi-task in a diverse environment.Knowledge and hands-on experience with the solicitation and procurement of commodities and services, including public procurement contract drafting, negotiation, execution, and managementConsiderable knowledge of contract documents, solicitation methods, and contract administration related to procurementGood knowledge of laws, policies, and procedures governing public procurementExcellent analytical skills with ability to problem solveConsiderable skill in researching and preparing highly complex specifications, solicitations, and contract documents.Considerable skill in negotiating contracts.Working skill in project management.Working skill with computers, including automated purchasing systems and common office software and productivity tools.Ability to read, interpret, explain, and properly apply rules, regulations, laws, policies, and procedures.Ability to develop effective and cooperative working relationships with other departments, employees, suppliers, and other public agencies.Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise, and positive manner.Ability to establish schedules and to complete projects on a timely basis.Ability to successfully deal with all persons in a fair and equitable manner.Ability to manage numerous projects simultaneouslyAbility to function with minimal supervision & across multiple procurement disciplinesStrong customer service and interpersonal skills with ability to collaborate, establish, and maintain effective working relationshipsAttention to detail and accuracy of workProficient with Microsoft Office Suite and other related softwarePhysical Demands:The work is light work and requires applying 10 pounds of force frequently exerting up to 20 pounds of force occasionally to move objects. Additionally, the following physical abilities are required: handling, kneeling, lifting, mental acuity, reaching, repetitive motion, speaking, talking, visual acuity in making observations, and walking.Work Environment:Work is performed in a work environment that may periodically have unpredicted requirements or demands.Conditions of Employment:The City's Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry, and motor vehicle records check.Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation, or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior.Our culture is to serve the community honorably.How to Apply:Apply online.Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays.For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us