Sr. Prime Contracts Administrator

4 weeks ago

Houston, United States Airswift Full time

Airswift is looking for a Sr. Contracts Administrator to work with a major LNG Client in Houston, TX, for an initial 1-year assignment.

Primary Purpose:

  • Responsible for the support and administration of complex contracts for the design, engineering, procurement, construction, and commissioning for large-scale capital projects (typically >$1B). Provides guidance on contract terms, tracking commercial issues, monitoring contract obligations, and drafting formal correspondence. Partners with various functions to gather, understand, and document project status and information and develop risk mitigation strategies for the Owner. Utilizes standardized processes and tools to ensure contract compliance, and commercial know-how to guide the organization in strategic administration of the contracts while demonstrating strong customer service for the project team.
  • Duties and Responsibilities
  • Responsibilities Estimated % of Time
  • 25% Administer EPC contract and responsible for managing contract obligations. Works cross-functionally to track and expedite the completion of Owner obligations using company developed tools and templates and coordinates with various functions to track and expedite the completion of contractor obligations.
  • 20% Review, advise, and train the project team on prime contracts and subcontracts requirements. Monitor contract compliance to ensure that all legal and contractual matters are addressed efficiently and promptly.
  • 10% Provide life cycle support of the agreement to include change management and contract close-out. Draft change orders and amendments, contract terms, pricing, and payment schedules, gathers signatures, and records changes into contract management tools. Perform audits of contract documents to ensure compliance, tracks contract performance against commitments, and compliance to project policies and procedures. Support the verification of completion certificates and documenting project and contract closeout.
  • 10% Aid in negotiating contract terms, pricing, payment schedules and change orders to ensure that the agreement(s) with vendors/suppliers are commercially advantageous. Prepare negotiation plan to include supporting documentation prior to negotiation.
  • 10% Lead and participate in key meetings to accurately document discussions, events, actions, and resolutions, as well as draft white papers and strategic recommendations, and create tools for analyzing and tracking of contractor activities, notices, and claims.
  • 10% Draft formal correspondence such as notices, letters and responses to the contractor’s inquiries.
  • 5% Liaise with legal, insurance, risk and tax departments and contractors to develop and administer insurance and tax requirements for specific projects, regions, or financing needs.
  • 5% Utilize contract management tools, templates, methods and processes. Prepares and disseminates information regarding contract status, compliance, modifications, etc. Assist in developing and maintaining the contract databases, logs, dashboards, and manage the SharePoint contract document repository.
  • 5% Research current regional and global events, including any events related to public policies, health and safety, seismic and weather threats to relevant region or job site, or governmental tariff risks to understand potential risks and impacts to the Owner. Tracks issues and drafts memoranda to document events and risk mitigation activities.

Experience in EPCM/Prime or CM (Construction Management) Contracts for construction-based.

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