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Branch Admin Coordinator

1 month ago

Seattle, United States Seattle Staffing Full time

Administrative CoordinatorThe Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.We have an awesome opportunity for the essential position of Administrative Coordinator. In this role, you will provide administrative support to a branch or department. You will be a key player in executing work and implementing office workflow.What you'll get from working at The Y:Membership to the YMCA of Greater Seattle for you and your householdMedical, Dental, Vision, and Life insuranceRetirement with generous employer contributionsFree access to mental health resourcesRapidly-accruing paid time off (PTO) available immediately upon hireDiscounts on qualifying YMCA of Greater Seattle childcare and day camp programsHiring range: $22.00 - $24.20/hour DOEResponsibilities:Perform various administrative duties including maintaining database information, processing paperwork, producing reports and maintaining related directories and files.Maintain continuity of branch operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.Provide administrative support to program and department staff and stay current with program changes.Perform data entry, which may include receipting, program registration data, membership data, and campaign information.Maintain exceptional rapport with members, managers, and employees by researching and developing new services and methods, setting priorities and resolving situations.Prepare outgoing mail, and distribute incoming mail.Help manage office and program supplies, placing orders, and maintaining inventories.Perform various bookkeeping duties, including coding bills and processing refunds.May train, coordinate, and/or schedule the activities of volunteers and/or staff.If you're the right candidate for the job you thrive on challenging assignments, pride yourself on efficiently managing a high volume of work without quality suffering. Detail and accuracy are important to you. You are always stepping up to offer support at the first sign it's needed. You are comfortable using Outlook, Word, and Excel, and are eager to learn new tips and tricks to improve your skills, and have an interest in and aptitude for learning new programs. You're equally at home answering phone calls and emails as you are managing projects and data.Qualifications:High school education or equivalent. Two years or more of college in a related field preferred.1-2 years' experience in an administrative support roleStrong time management, attention to detail, and organizational skillsIntermediate knowledge of/experience with Microsoft Office SuiteGeneral office knowledge - copier, phone systems, etc.Strong keyboarding skills (aka touch-typing)If you have other computer database and system experience, all the better - but don't let a lack of experience in those hold you back from applyingPrefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.You'll be a great fit for the Seattle Y if you:Thrive on working in a collaborative environmentAre very adaptableHave high ownership and strong work ethicAre a great problem solver who can think on your feetTruly enjoy being of service to peopleLike being part of a team that cares about one another as people and enjoy working togetherWant to know that the work you do contributes to building a better, stronger community for allAt the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment. Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities. YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law. We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check. We participate in the Federal E-Verify system.MISSION STATEMENT: Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.OUR VALUES:RespectResponsibilityHonestyCaringPassion for Excellence