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Document Control Assistant

2 months ago

Morristown, United States Brooksource Full time

Document Control Assistant


Description:

This position will assist the document controls team and Project Managers to deliver quality materials and input information on engineering projects. Responsible for set-up for multiple small projects; assist on medium and larger sized projects as needed. Collaborates to set-up the standards and procedures for the team. Communicates document system procedures with team members. Coordinates documents with multiple engineers for project needs. Compiles electronic project data books. Issues transmittals to clients and vendors. Processes vendor submittals. Packages electronic documents for clients, vendors, and internal needs. Notifies appropriate person of troubleshooting issues regarding vendors and clients. Monitors workflows for the project team.


Additional Duties:

  • Works within client document management programs to check out and check back in revisions of engineering drawings.
  • Generates sets of reference drawings for various project site locations.
  • Coordinates documents with multiple engineers for project needs.
  • Communicates document system procedures with team members.
  • Compiles electronic project data books.
  • Issues transmittals to clients and vendors.
  • Processes vendor submittals.
  • Packages electronic documents for clients, vendors, and internal needs.
  • Notifies appropriate person of troubleshooting issues regarding vendors and clients.
  • Monitors workflows for the project team.
  • Maintains electronic access to client systems.


Requirements:

  • High school diploma and two years of applicable experience required. College degree preferred.
  • Previous experience working in databases preferred.
  • Knowledge of Microsoft Office including Word, Excel, and Access.
  • Candidates should possess accurate data entry skills.