Assistant Director of Housekeeping

Housekeeping ManagerLoews Coral Gables Hotel features 242 guestrooms, including 23 beautifully designed suites, 30,000 square feet of indoor/outdoor flexible meeting space, an expansive 9th floor pool deck, four Miami-inspired dining outlets and more.Located just four blocks from the Gables' iconic Miracle Mile, the hotel is the centerpiece of The Plaza Coral Gables, a 2.1 million square foot mixed-use development showcasing retail space, dining and entertainment experiences.Loews Coral Gables Hotel is the second Loews Hotel to open in South Florida, joining 25 other properties across the US and Canada that make up the Loews Hotels & Co portfolio.Job SpecificResponsible for the smooth, efficient, cost effective operation of the Housekeeping Department including labor management, inventory control, and the development and maintenance of a positive and supportive work environment and inter/intra departmental relationshipsOversees daily assignment of duties to Housekeeping staffAnalyzes daily room turn and makes staff or procedural adjustments as necessaryAssists in the management of Housekeeping Rooms Personnel, particularly during heavy turnsOversees daily operations of Housekeeping Department to ensure that the highest possible quality standards are consistently maintained and that service is provided in a highly professional mannerMaintains Housekeeping staffing levels to provide for optimal performanceDevelops and maintains a quality assurance program for all guestrooms, storerooms, and service related to guest floorsUses guest comment responses to design additional training programsInspects and evaluates physical condition of hotel daily for cleanliness and necessary repairsEnsures removal of Room Service trays from hallways and placement in appropriate location in service landingsResponsible for overseeing the activities of Housekeeping StaffMonitors daily payroll and takes corrective action when disparities occur or productivity dropsAssumes the duties of Director of Housekeeping in the Director's absenceGreets and interacts with guests in an outstandingly friendly and professional mannerWorks closely with Guest Services Manager to resolve all room discrepancies before the end of each dayPossesses full knowledge of all matters relating to the proper administration of the Housekeeping departmentPossesses full knowledge of the specific duties, responsibilities, and skills of every member of the Housekeeping department, particularly those of the Housekeeping Manager, and performs in any capacity as neededMaintains close contact and ensures good communication with employeesEnsures that responsive and efficient repair services are provided to satisfy guest requestsInvestigates guest complaints and takes corrective measuresEncourages a positive attitude among employees and treats guests and fellow employees with courtesy and respectInterviews and makes recommendations regarding hiring of Housekeeping personnelInterviews and selects Housekeeping line level personnelProvides training for employees regarding OSHA regulations, department policies and procedures, operation of equipment, and daily tasksProvides employee safety training to prevent accidents, comply with OSHA regulations, and ensure hotel life safetySets agendas for trainingEvaluates individual employee performance, determines areas in need of improvement or requirements for advancement, establishes goals, objectives and training needs required to attain sameCoaches, counsels, retrains personnel as needed in order to ensure acceptable performanceResponsible for projects assigned to second and third shift employeesMakes special work assignments in advance for special events such as meetings, dinners, dances, etc. that may affect the lobby staffCoordinates departmental activities to coincide with other hotel department requirements in order to maintain the overall cleanliness of the guestrooms, public areas, and other assigned areas of responsibilityAssists Housekeeping Manager in coordinating the repair of Housekeeping equipment such as vacuums, buffers, carts, and furniturePlans special lobby cleaning projects and ensures their completionCoordinates lobby maintenance projects with EngineeringPlans maintenance of lobby floorsCoordinates monthly accounting for all supplies requisitioned from other departmentsAttends staff meetings, Pre-Cons, Rooms Meeting and other special meetings when requiredSets agendas for Housekeeping meetings and runs meetings as neededSchedules and implements training programs for assigned employees and attends and participates in training as neededPrepares monthly payroll and budget forecast for public space employeesWrites and submits yearly performance appraisals for Housekeeping StaffCounsels employees regarding both positive and negative aspects of their performance, including accidents and safety violationsMediates disputes between employees as necessaryKeeps Director of Housekeeping informed of all matters significantly affecting the departmentKeeps all other departments informed about Housekeeping operations as neededApproves departmental schedulesIn consultation with the Director, prepares master lists of general cleaning and all other cyclical projectsPeriodically inventories supplies and equipmentDetermines discard and maintenance regimes for each machine and equipment piecePrepares public area staff schedules, vacation list, and payrollMeets and interacts with outside vendors in an outstandingly professional mannerStays current with industry related technological improvements geared toward product improvement and increased efficiencyPerforms numerous responsibilities to meet time-sensitive deadlinesEnsures that responsive and efficient uniform room and repair services are providedPrepares department purchase requisitionsConducts periodic storeroom inventories to ensure maintenance of adequate par levels necessary to support forecasted operational requirementsCompletes special projects related to housekeeping operations as assigned by the Director of HousekeepingEstablishes work routines and schedules which address the needs of the hotel and are flexible enough to respond to emergency situations and fluctuations in occupancyAssists in the selection of employee uniforms and the determination of uniform purchase requirementsAttends required hotel meetings to keep abreast of in-house activities and upcoming events; maintains communication with other departments within the hotelHolds daily, weekly and monthly department meetings designed to provide necessary contact and operating information for all departmental employeesInteracts with guests to solve problems and ensure satisfactionDevelops monthly usage reports for cleaning supplies and guestroom suppliesCreates and maintains control procedures for keys, radios, pagers, etc.Creates comprehensive training programs utilizing diverse techniquesCreates Quality Assurance and Cyclical ProgramsCreates Incentive/Rewards/Recognition ProgramsCreates an environment in which excellent staff morale is fostered and staff retention is a priorityEnsures efficient operation of HOSTAR SystemReceives the weekly inventory of cleaning and guest supplies for the hotelRequisitions supplies needed to maintain weekly par levelsEnsures that Storeroom is kept well-stocked with all necessary supplies, and ensures that all needed supplies are ordered in sufficient time to prevent shortagesWorks closely with Laundry Manager/Supervisors to ensure that Hotel linen quantity and quality needs are consistently met in a timely and efficient mannerEnsures that Housekeeping office and storeroom are kept neat and organizedResponsible for the submission of all performance appraisals for assigned employeesEvaluates changes in guest needs, the hotels guest mix and industry competitive set, to recommend appropriate product/service and operational changes necessary to ensure guest and employee satisfaction, while maintaining market dominance and exceptional financial performanceOther duties as assignedGeneralPromotes and applies teamwork skills at all timesNotifies appropriate individual promptly and fully of problems and/or unusual matters of significanceIs polite, friendly, and helpful to guests, management and fellow employeesExecutes emergency procedures in accordance with hotel standardsComplies