Assistant Project Manager

2 months ago

Livingston, United States BNE Real Estate Full time

Location is based on project, must be open to NJ location(s), see our portfolio below:


Schedule: Monday-Friday position (must be open to 2 Saturday's/month, rotating schedule)


Position Summary: The Assistant Project Manager is responsible for assisting Project Managers and/or Superintendents in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. Under the direction of the PM, the Assistant Project Manager is expected to take on any/all tasks in the quest to learn all he/she can about construction.


Minimum Required Qualifications: The ideal candidate will have 3-5 years of construction experience. A degree in construction management is a plus. Individuals holding this position must possess at least 3+ years of experience in the construction industry and a working knowledge of how large scale construction projects are completed. They must have complete working knowledge of construction documents (including plans and specifications), basic computer skills including, but not limited to, Microsoft Excel, Word and Outlook (required) and Procore (recommended), consultant roles and obligations, subcontractor sequencing and scope, contracts, scheduling, and standard industry safety regulations and requirements. They must have the ability to communicate clearly with owners, supervisors, subordinates, outside contractors, vendors and suppliers. The successful candidate must also be able to perform the Essential Job Functions required for this position.


Essential Job Functions: The essential functions of this job are as follows:


  • Prepare and assist with pre-installation meetings.
  • Review Owner contract and become familiar with terms & conditions.
  •  Distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM in the development of the overall project schedule.
  • Work to obtain all necessary permits as requested by the PM.
  • Ability to review drawings and specifications to become completely familiar with the project and identify long lead times and critical path items.
  • Complete sub evaluations/comparisons of bids, scope review, and complete buyout as requested by PM
  • Develop a project submittal log and obtain designer’s approval.
  • Manage said submittal log and ensure all submittals are processed promptly.
  • Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. Follow up on collection of all non-received documents and escalate any issues to the PM.
  • Prepare all project meeting agendas and associated attachments as directed by the PM.
  • Attend weekly project meetings as requested by PM and keep detailed meeting minutes for publishing to project team.
  • Draft, submit, and track all RFI’s and distribute to all teams members as appropriate.
  • Review project logs (RFI’s, Submittals, PCO’s) with Superintendent on a weekly basis.
  • Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications.
  • Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and include in project documentation. Inform PM of deficiencies.
  • Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with PM and Superintendent. Set up coordination meetings for PM to chair.
  • Collect subcontractor changes for review by the PM.
  • Complete quantity take-offs as requested by estimating and PM.
  • Check for accuracy and compare to cost to complete forecast.
  • Distribute all punchlists and the follow-up as necessary to ensure timely completion of punchlist work.
  • Collect all required close out documents for certification.
  • Assemble the close out documents and address non-compliant subcontractor directly for compliance
  • Is well versed in the Company’s safety program procedures and policies.
  • Consistently follows/enforces the Company’s safety procedures and policies.
  • Is well versed in the Company’s safety program procedures and policies.
  • Consistently follows/enforces the Company’s safety procedures and policies.
  • Makes tough decisions to ensure that safety remains on the front and center.


Responsibilities:

 

  • To work in a construction environment which can and will be dusty, dirty and loud.
  •  To utilize the Company’s computer construction programs including but not limited to Microsoft Excel, Word and Outlook are required and experience with Procore is recommended
  • To climb stairs and ladders on a regular basis.
  •  To be punctual and be willing to work construction hours beyond a 9 am to 5 pm schedule. The hours will vary depending on the phase of the project, project location and time of year.
  •  To supervise 2 or more subordinates.
  •  To assign tasks and provide daily guidance to subordinates to ensure project deadlines are met.
  •  To ensure subordinates are punctual and are accomplishing the tasks assigned to them.
  • To make material decisions regarding subordinates’ roles and daily activities, scheduling, expenditures, sequencing, lead times, construction details and implementation of plans and specifications
  • To work with construction management software as noted above to ensure that all submittals, Request for Information (RFI) change order requests and changes to project documentation are disseminated to the proper parties to ensure the coordination of the project.
  • To interact and communicate with subcontractors and maintain a positive working relationship with subcontractors.
  • To present oneself in a manner that reflects positively on the company. As you will be the lead company representative on the project you must be able to remain calm during stressful situations, to reasonably solve problems, and foster a comfortable team-oriented work environment.


Marginal Job Functions:

 

  • To interface with project lender inspectors and to communicate clearly the project status and current project activities.
  • To Interface with building departments, inspectors, and utility personnel.


Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to stand, walk, sit, squat, bend, climb, crawl, and jump short distances and to read, talk and hear. The employee is regularly required to use hands and fingers, handle, or feel. Must be able to use keyboard and mouse. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and move up to 100 pounds. Specific vision abilities required by this job includes close vision, distance vision and ability to adjust focus.


The employee will be consistently exposed to the following: outdoor weather conditions, typical construction job site matter, travel between locations, a typical office environment, and construction equipment. The noise level in the work environment is usually moderate.

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