Academic Dept Assoc

Academic Department Associate - Chemistry & BiochemistryThe Chemistry & Biochemistry Department at the University of WisconsinLa Crosse invites applications for an Academic Department Associate. Reporting directly to the Chair of the Chemistry & Biochemistry Department, this position provides administrative support to the department.The Academic Department Associate exercises discretion and independent judgment in matters of significance to the operations of the department and is responsible for the administrative matters internal or external to the department. Independently and with minimal supervision, the ADA is responsible for administrative support in the following areas: policies and procedures, budgets and expenses, class scheduling and enrollment, and ongoing day-to-day operations of the department. The ADA may also be responsible for coordinating, training and supervising student workers within the department. Support for all students, faculty, and staff members within the department is expected. The typical schedule for an ADA is 7:45-4:30, Monday through Friday. Candidates should be prepared to sit at a computer for extensive periods of time.Key Job Responsibilities include:Serving as a primary point of contact for the departmentDeveloping, implementing, and maintaining methods and organizational systems directed at the maintenance of electronic/physical records related to department operationsCoordinating projects and program components including scheduling and logistics, unit workflow, and identifying areas for process improvementsIdentifying, troubleshooting, and resolving problems regarding technical systems and programs related to department operationsMonitoring the department, unit, or program budget and expenses, and may assist in the development of program budget and projectionsProviding operational guidance and training on day-to-day activities of student workers and program staffInformation about the Department:The Chemistry & Biochemistry Department houses two programs: an undergraduate Bachelor of Science in Chemistry and an undergraduate Bachelor of Science in Biochemistry. Our mission is to prepare leaders in industry, academia, healthcare, and the community.The College of Science & Health (CSH) at the University of WisconsinLa Crosse is the largest academic unit on campus, serving more than half of all UWL undergraduates across the natural, physical, computational, and health sciences. The college's success depends on the dedication of its non-instructional staff, who play a vital role in ensuring that academic programs, research activities, and student services run effectively. Staff contribute to lab and facility operations, support centers and institutes, and coordinate student-focused initiatives such as undergraduate research, internships, and clinical placements. By sustaining CSH's tradition of inclusive excellence, experiential learning, and community-engaged scholarship, staff help provide the foundation for student success, reflected in consistently strong outcomes for graduates.UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.The review of applications starts on October 30, 2025. Applications received on or before October 30th are prioritized and review will continue until the position(s) is filled. Initial interviews will be conducted virtually, with shortlisted candidates invited to campus.Compensation: $18.67 / hourRequired Qualifications include:Minimum of high school diplomaAdministrative support experienceDemonstrated experience in the use of software including Microsoft Office Suite, email, and electronic calendarsDemonstrated bookkeeping experience, especially pertaining to budget, travel, and procurement recordsDemonstrated ability to communicate clearly, respectfully, and effectively in face-to-face, oral, written, and electronic formsExcellent organizational, time management, and multi-tasking skills with an attention to detail despite frequent interruptionsDemonstrated ability to work independently and collaboratively, and set priorities to meet the demands of the positionDemonstrated ability to use discretion and good judgment regarding confidential informationPreferred Qualifications include:5+ years administrative support experienceAssociate degree or professional certificationOffice management experienceProficiency with software and web-based applications, Office 365 and UW System utilized softwareKnowledge of budget and appropriation structure, inventory/record keepingAbility to plan, assign, and supervise the work of others (student supervision)Willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars, and training sessions, related to current position responsibilitiesAbility to meet and work effectively with people across multiple levels of the organizationKnowledge of and experience with procedures regarding purchasing, purchasing contracts, and purchasing cardsTo apply, please submit a CV/Resume and Cover Letter.Contact Information: Todd Weaver, tweaver@uwlax.eduSpecial Notes:Priority consideration is given to those candidates who apply by the listed 'First Review Date'. Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources. UWL is a state agency and subject to Wisconsin's Open Records Law. UWL will not reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. For the UWL Annual Security and Fire Safety Report (Clery Report), see http://www.uwlax.edu/student-life/student-resources/annual-security-report/ or contact the University Police Department at 608.785.9000.Your benefits add an additional 40%+ to the overall financial package from the university. Highlights include:Paid vacation for 12-month positionsExcellent flexible health insurance with low co-pays and good coveragePaid holidays and sick days after 5 years of employment, you become vested in our retirement system which ensures income post-careerBenefits at UWL are highly competitive with local industry and some of the strongest in state and nationUW is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.