Accounts Payable ManagerReston, Virginia, United States

3 weeks ago

Reston, United States Muller, Inc. Full time

Accounts Payable AdministratorMuller is a full-service Site Development Contractor based in Northern Virginia. Our unique technology and systems-driven approach has led us to become a leading provider of sustainable civil construction services throughout Maryland, Virginia, and DC.With the growth of our business, our Accounting Department is expanding. Muller Inc is seeking to hire a Full-Time organized and detail-oriented Accounts Payable Administrator to join our team. Reporting directly to our Director of Finance, the Accounts Payables Administrator will be responsible for providing full-cycle accounts payable support, enter vendor invoices and assist with overall routine accounting duties.Responsibilities:Bill Processing: review and process incoming bills, ensure their compliance with company policies, match bills with POs, code and record bills in Quickbooks and external applicationsVendor Management: maintain vendor relationships, coordinate annual vendor purchasing program, maintain Vendor Master Schedule, resolve billing discrepancies, negotiate and establish vendor credit terms.Payment and Expense report processing: prepare and coordinate weekly payment runs, monitor payment approval process, reconcile AP transactions, process employee expense reports, monitor and coordinate credit card expense/receipt submission, reconcile billable expense submissionQuarterly Reporting: assist with quarter-end and annual closing activities for multiple entities, monitor vendor and subcontractor insurance coverage complianceCompliance: prepare and file 1099-NEC and 1099-MISC forms for multiple entities; coordinate subcontractor agreement update with legal advisor; update and monitor internal AP Guide, SOPs and policiesProcess Improvement: identify opportunities for efficiencies and process improvement, collaborate with operations' teams to implement improvements, collaborate on identifying AP needs and establishing technical requirements for a new accounting system.Other accounting task: on as needed basis and depending on the skillsetHandling administrative tasks on as needed basisRequirements:Ability to work w/high volume(up to 50 bills,30-40 emails/callsSolid knowledge of QB, MS Office (Word, Excel functions/formulas)3-5yrs proven AP experience, high volume environmentStrong communication skills. Ability to work for multiple entities, prioritize, MULTITASK, stay on schedule, work fastDetail oriented, analytical thinking. Good writing skills.Compensation:Competitive SalaryYearly BonusPaid Holidays and VacationHealth, Vision, and Dental Insurance401K with Company matchMileage Reimbursement package for all business-related travelCompany phone, computer, etc.Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit

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