High School Bookkeeper/Athletic Secretary

Job SummaryMaintain all financial records of the school and support the operation of the school's main office. Provide support for the school's athletic program.Essential Duties And ResponsibilitiesMaintain all school activity account records, receive deposits, and disburse all monies generated by these accounts. Monitor and process all expenditure from the general fund and executory/activity accounts including deposits, accounting software data entry, warehouse orders, bill payment, etc. Complete other miscellaneous duties, including receive/process orders, answer questions, and perform general record-keeping duties. Reconcile p-card statements, maintain petty cash fund, complete quarterly sales tax reports. Ensure daily functions of the school office are completed by assisting the principal in trouble-shooting office equipment and/or calling in for service, keeping an inventory of related office supplies, and ordering and maintaining an adequate supply of general office materials. Operate and ensure that equipment is safe. Input games schedules into Arbiter and coordinates with other schools to confirm game times/dates and rosters. Organize game workers and communicates the schedule of events to all support staff. Update the athletic website and social media accounts regularly. Organize student-athlete registration via Arbiter and support coaches and families in the registration process. Act as secretary to the Athletic Director and as his/her liaison between students, parents, coaches, staff members, and the public. Provide receptionist duties as assigned, including receive and route calls/messages; screen unexpected callers; and assist visitors (i.e., answer questions, provide directions, etc.). Process requisitions for supplies/materials and equipment for both school and athletics. Receive and route deliveries to appropriate personnel and departments. Coordinate with coaches on all post-season awards and banquet needs. Compile data and submit reports to district finance office. Serve on required budget committee and voluntary committees. Process transportation forms for field trips and all athletic events. Assess fines for lost, damaged books and equipment, send letters to parents to recover fines, and process insurance forms and route appropriately. Assist in preparing general fund budget allocated to building. Update/compute list of school's inventory. Perform other duties as assigned.Education, Training And ExperienceHigh school diploma or equivalent. Up to 2 years experience in secretarial and clerical accounting and general bookkeeping. Basic math, computer and accounting skills. Operating knowledge of general office equipment preferred at hire. A minimum of 55 wpm typing skills required. Ability to promote and follow Board of Education Coherent Governance Policies, District Policies and building and department procedures; communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds and recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator. Criminal background check and District fingerprinting required.Note: Applicants who upload a copy of their transcripts or certifications to their application may choose to redact any dates included on the transcripts or certifications, including date of birth and dates of attendance/graduation/completion. An un-redacted copy will be requested if an employment offer is extended. In addition, submitted resums may also exclude dates of attendance or graduation for high school and/or post-secondary education.Application ProcedureClick on the red "Apply" button to complete an online application, you must apply to each position that is of interest to you. FLSA: Non-Exempt