Operations and Finance Coordinator

4 weeks ago

Arlington, United States SNAC International Full time

THIS POSITION IS HYBRID IN ARLINGTON VA. WE ARE IN THE OFFICE 3 DAYS A WEEK


This is a great opportunity for a professional who is passionate about operations, membership, and accounting to become an integral member of the energetic and collaborative team at SNAC International. Founded in 1937, SNAC International (formerly Snack Food Association) is the leading international trade association for the snack industry representing over 400 companies worldwide, including suppliers, marketers and manufacturers. Upon its three pillars of education, advocacy, and networking, SNAC is committed to connecting the snack industry to create growth and opportunity. For more information, visit

 

Position Summary  

The Operations and Finance Coordinator enables the SNAC office to operate efficiently, ensuring all back-office operations run smoothly so members can easily navigate all the offerings of SNAC. To maintain the integrity of SNAC’s operation, this role is also responsible for processing all financial transactions in a timely manner and accurately reporting them.

 

Accounting Responsibilities

·     Retain all necessary documents in accordance with the document retention policy.

·     Process invoices, upon receipt, in the bill.com system.

·     Prepare and process deposits, including membership payments.

·     Maintain spreadsheets for membership dues payments of Domestic Business and Associate as well as International Business. At the beginning of each month distribute them to CEO, VP of Meetings and Membership person.

·     Create, record, and manage invoices for event booths and sponsorships.

·     Assist outside accountant with monthly financial statements, annual audit, and tax returns; archive hard copies of each.

·     Communicate on a regular and recurring basis with outside accountant.

·     Prepare and file the FEC report for SNACK PAC and reconcile the corresponding bank account.

·     Run credit cards for products orders and any other necessary transactions.

·     Keep track of event revenue and expenses on a separate spreadsheet from accounting software.

·     Reconcile monthly corporate Visa cards.

 

Office Operations

·     Keep accurate inventory of office supplies and make orders when necessary. Communicate with staff consistently to ensure things are well-stocked.

·     Keep archive of Snack World and other prepared mailings and promotional items.

·     Serve as liaison between the IT and HR consultants and the staff.

·     Maintain organization of off-site storage.

·     Lead the digitalization of files.

·     Process sales/shipments of product orders, and shipments needed for SNAC Intl’s various off-site events.

 

Membership responsibilities:

·     Membership Recruitment: assist with outreach, letter writing, invoicing, and follow-up renewals. Track changes in fast-moving categories by closely monitoring trade reports to build a prospect list.

·     Surveys: prepare periodic “Ask SNAC” membership surveys, compile, and share results.

·     Committee Liaison: assist with agenda development, on-site meeting planning, and taking accurate minutes.

·     Member relations: constantly seek opportunities to connect member companies to association services, provide prompt responses to questions, and make all feel welcome.

·     Database Management: Responsible for monitoring changes to company participation (personnel, plants) and keeping the database current as well as facilitating upgrades to ensure database is best serving the membership and staff.

·     Lead membership renewal process, including issuing of invoices and facilitating payments.

·     Manage SNAC’s Member Resources content on its website, including updating, adding, and maintaining member user accounts.

·     Build and manage membership report cards.

 

Desired Qualifications:

·     College degree or significant work experience.

·     2-4 years accounting experience including payroll and accounts payable.

·     Excellent interpersonal skills and exceptional customer service.

·     Excellent knowledge of accounting procedures and 1099 preparation.

·     High proficiency in Microsoft Office, specifically Excel, Word, Teams, and Zoom.

·     Proficient in QuickBooks and bill.com a plus.

·     Attention to detail with accurate data entry skills.

·     Proven ability to meet deadlines, be flexible and adaptable, and a strong communicator in a team.

·     Must be highly organized and capable of managing multiple tasks and priorities. · 

·     Requires excellent written and verbal communication skills.  

·     Must have a “hands on” approach to all tasks required to be completed.

 

How To Apply

Please send a cover letter and resume to snacjobs@snacintl.org. This position is open until filled.

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