Divisional Administrative Assistant

If you are currently on Young Life staff, please do not apply through this external jobs board. To apply for internal job opportunities, log in to Workday and use the Jobs Hub. Applying externally may delay your application and require you to resubmit internally. Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position. Because of Young Life's exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation, Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities. Job Specific Working Conditions: Divisional Administrative Assistant Summary: This position is responsible for providing excellent administrative assistance to the Field Senior Vice President This individual will represent the division in a personable manner by demonstrating flexibility, resourcefulness, and a professional attitude. Essential Duties: Represent SVP and division in a professional manner in both external and internal communications. Manage SVP calendar, travel, correspondence, and expenses. Maintain and communicate divisional calendar and deadlines. Assist with the organization of divisional events and meetings, including scheduling meeting rooms, catering, travel, transportation, and meeting materials. Assist with logistics regarding personnel processes such as staff interviews, new hires, moving authorizations, PARs, commissioning, and sabbaticals. Create and manage content, including mailings, emails, and newsletters. Accurately process and pay all monthly office expenses and bills. Complete monthly expense reports and check requests in Concur. Build financial and donor-related reports and support donor communication. Distribute various divisional funds (subsidies, moving, Assignment Team Training, discretionary, etc.) with SVP approval. Think forward to supporting SVP for upcoming meetings and events, including preparing meeting agendas, meeting pre-reads, and PowerPoint presentations as needed. Maintain distribution and email lists used by the divisional office. Run daily office management, including office supplies, mail, shipping, and errands. Provide support for camping processes such as assigned team placements and communication, camp request and allocation, adult guests, and work crew placement. Manage other projects as assigned. Education: Bachelor's degree preferred.