Legal Administrative Assistant

Legal Administrative AssistantThis posting will be used to fill current and future vacancies in the Civil, Child Support, Criminal, or Juvenile Protective Services & Appellate Divisions of the County Attorney's Office. The current vacancy is in the Child Support Division in West St Paul. Legal Administrative Assistants are occasionally transferred between divisions and between locations in West St. Paul and Hastings.The Legal Administrative Assistant position provides support to Assistant County Attorneys by preparing legal documents, electronically filing court documents, maintaining electronic and physical files, updating and monitoring complex calendars to meet court and statutory deadlines, and communicating with appropriate parties to provide information and coordinate cases. All positions require extensive knowledge of and strict adherence to data privacy.The Dakota County Attorney's Office welcomes and is inclusive of persons with diverse backgrounds, and perspectives. The Office aims to reflect the community and clients it serves and fosters an equitable and respectful working environment where everyone is empowered to be their authentic selves.Minimum QualificationsAssociate's degree, or equivalent, related to legal secretary, legal administrative assistant, paralegal, legal assistant, or closely related field (e.g. law office, court administration office, or law enforcement office).Two years of full-time progressively responsible office support experience in a legal setting.OR combination of education and/or progressively responsible office support experience in a legal setting to equal or exceed four years.Duties & ResponsibilitiesThese examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.Prepare, type, proof, edit and save a variety of legal documents; compose original correspondence from general instructions or from knowledge of policies and procedures; copy and scan documents, correspondence, enclosures, and files.Provide litigation assistance; coordinate and monitor calendar system for court appearances and court filing deadlines.Effectively use and maintain electronic document management systems including data entry, document generation/production, imaging, indexing and record storage; workflow; preparing reports; and using other related business applications.Develop tracking methods utilizing computer applications to manage information and track progress of programs, projects or other work assignments.Coordinate and regulate detailed electronic diary systems for cases; review tickler files on a daily basis and evaluate.Receive and screen incoming phone calls, e-mails, and mail; provide oral or written response to requests and inquiries.Prepare service of process documents, including subpoenas, memoranda, request for service, and affidavit of service.Draft and update legal caseload procedures, case management procedures, and internal office procedures in response to law and software application changes and independent assessment of workplace needs as assigned.Compile statistical data and prepare charts, graphs, and projections as requested using common business software and technology tools.Attend staff and other required meetings.Perform other duties as assigned by direct supervisor, the Child Support Division Head, First Assistant, or County Attorney.ESSENTIAL JOB FUNCTIONS: Duties 1-11 are essential functions.Knowledge, Skills & Abilities and Work EnvironmentComprehensive knowledge of legal office procedures, terminology, forms, documents and citation formats.Considerable knowledge of general office procedures, practices and equipment.Knowledge of County and Department policies and procedures.Competence in using computer and electronic information systems including Microsoft Office applications and electronic document management or file management systems.Knowledge of basic research skills including effective internet searching.Excellent knowledge of English, grammar and punctuation.Knowledge of basic math and accounting principles.Ability to organize work efficiently and effectively.Ability to handle multiple tasks at one time and adapt to frequently changing work demands.Ability to communicate effectively both orally and in writing.Ability to work effectively with the public and other County employees and associates in a professional manner.Ability to work under minimal supervision.Work Environment Work is performed in a county office building. Lifting requirement of up to 20 pounds on an occasional basis. Sitting for extended periods of time. Dexterity of hands and fingers to operate keyboard, mouse, and to handle other computer components. Equipment used may include, but is not limited to, computer, printer, audio transcribing equipment, calculator, computer projector, telephone, scanner, and copy and fax machines.Location & Schedule This is a hybrid position that offers a mix of telework and in-person work at our Northern Service Center in West St Paul, MN. Work is performed Monday through Friday during regular business hours (8:00 a.m. to 4:30 p.m.)Benefits Comprehensive and affordable medical, dental, vision, and other benefits Excellent work-life balance Generous paid time off (accrual rate starts at four weeks per year) Eleven paid holidays each year and one floating holiday Pension with a generous employer contribution Ability to work from home some of the timeSelection Process You submit an online application that includes supplemental questions We assign you a score based on your qualifications Top scoring candidates are referred to the hiring manager for interview consideration We conduct interviews and reference checks before extending an offer We extend an offer and conduct background checks