Administrative Support Supervisor
2 weeks ago
Administrative Support SupervisorThe College of Engineering Dean's Office is seeking an administrative support supervisor to support the executive leadership team. This staff leader will train and oversee support staff while providing administrative support to an executive team of administrators in faculty affairs, operations, and special projects by performing a wide range of complex, high-level, confidential, and sensitive projects. This role requires excellent leadership, professionalism, discretion, and the ability to anticipate needs and thrive in a fast-paced environment.Responsibilities:Plan, organize, support, and coordinate the administrative processes in the Office of the Associate Dean for Faculty and the Office of the Assistant Dean for OperationsCoordinate meeting logistics, including scheduling, material preparation, and agendasCompose, review, and distribute internal and external communicationsCollect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposalsCreate and maintain files and databasesServe as primary liaison and initiator with Finance HUBs for completion of budgetary, reporting, and complex financial transactions where neededResolve inquiries and ensure compliance with work unit and/or University policies and proceduresCoordinate work assignments of department/unit support employees to ensure efficient workflow and processesMinimum Education, Work Experience & Required Certifications:Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NonePreferred Skills and Competencies:Excellent organizational, communication, and problem-solving skills.Ability to handle sensitive and confidential information.High attention to detail and accuracy.Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe.Ability to prioritize and manage multiple responsibilities independently.A commitment to fostering a positive work environment and supporting other department staff in their professional development through strong leadership.How to Apply:To be fully considered, candidates must submit a cover letter and resume.Salary & Benefits:The salary range for this position, including all possible grades, is $46,400.00 - $67,300.00. Information on Penn State's salary structure.Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.EEO IS THE LAW:Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
-
Administrative Supervisor
3 weeks ago
State College, United States Penn State University Full timeAdministrative Supervisor (Administrative Assistant - Supervisor Level)The Social Science Research Institute is currently seeking an Administrative Supervisor to serve as the lead coordinator role in the complex research business functions of the Institute. SSRI's strategic mission is to foster interdisciplinary research that addresses critical human and...
-
Administrative Support Manager
2 weeks ago
State College, United States Penn State University Full timeAdministrative Support ManagerWe are seeking a highly capable and experienced Administrative Support Manager to provide executive support to the All-Domain Analytics and Signatures Office (A2SO) office and lead and manage A2SO's administrative support functions. This role requires a strategic and operational mindset, excellent judgment, and strong...
-
Administrative Support Assistant
2 weeks ago
State College, United States Penn State University Full timeAdministrative Support AssistantThe Penn State College of Engineering seeks an equity-minded, energetic, and detail-oriented Administrative Support Assistant to join our highly collaborative, student-focused team. This position will play a key role in supporting academic integrity processes while also managing the logistics of global programs for students...
-
Administrative Support Assistant
2 weeks ago
State College, United States Penn State University Full timeAPPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply...
-
Administrative Support Assistant
3 weeks ago
State College, United States Penn State University Full timeAdministrative Support AssistantThe Undergraduate Admissions Office (UAO) is seeking candidates for administrative support assistant positions on the Admissions Services and Evaluation Team. Positions are available for 20-40 hours per week, depending on office needs and employee preference. The UAO offers flexible hours between 7:00 a.m. and 5:00 p.m.,...
-
Legal Administrative Support- 108389
3 weeks ago
State College, United States Pennsylvania Staffing Full timeLegal Administrative Support AssistantThe HR Office, Inc. is seeking a detail-oriented and professional Legal Administrative Support Assistant for our client at Penn State University. This role offers the opportunity to contribute to a dynamic legal office environment by providing administrative, scheduling, and front desk support.Schedule: Full-timePay:...
-
Administrative Support Intern
4 weeks ago
State College, United States Penn State University Full timeAdministrative Support InternThe Engineering Services Office in the Applied Research Laboratory at Penn State is seeking a self-motivated, positive, customer service oriented and quality conscious Administrative Support Intern to join our Facilities Operations & Maintenance team. ARL's purpose is to research and develop innovative solutions to challenging...
-
Part-Time Administrative Support
3 weeks ago
State College, United States Penn State University Full timeAdministrative Support AssistantThe College of Education is seeking a part-time Administrative Support Assistant to work for the Professional Personnel Development Center.Responsibilities:This position provides academic and administrative support to students and faculty of the Professional Personnel Development Center for Career and Technical Education...
-
Administrative Assistant
7 days ago
State College, United States Penn State University Full timeAdministrative AssistantThe Administrative Assistant supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors, customers, or staff; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars;...
-
Administrative Assistant
1 week ago
State College, United States The Pennsylvania State University Full timeAPPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply...
