Attendance Clerk

Attendance Clerk / School Receptionist General Statement of Duties: Perform the necessary clerk/typist and administrative duties to assist in the operation of the Principal and Assistant Principal's office. Reports to: Assistant Principal Duties include but not limited to: Receives all visitors after they have checked into Lobby Guard and contacts the appropriate staff member Attendance related data entry into school informational system Daily input of student attendance, tardies and dismissals, Calling parents regarding documentation of dismissals, confirm note authenticity, Monitors daily parent calls regarding attendance via automated system and informs nurses office as needed, Processes all notes from parents/ doctors and other professional notes students may bring in, Configures and sends daily attendance related automated calls using the school notification system, Reviews student attendance reports to identify students with excessive absences Assists with generating letters to parents for tardiness / attendance issues / excessive absences after 3 days, Schedules parents meeting with the AP when a student reaches 6 total absences Answers all phone calls and phone messages during business hours and directs them appropriately. Communicates excessive tardies and consequences to students and parents Issues bus passes. Identifies students missing from classes via school brains and follows up on their location with the Assistant Principal and the teacher of record. Prepares daily announcement document from submitted Google form. Assists school with special events calendar. Requests and collects homework for absent students. Receives and Distributes all incoming and outgoing mail to and from school Typing / generation of letters regarding appointments/ telephone messages etc Assists in compiling and mailing out progress reports and report cards and other school documents. Participates in safety and security training. Ensures all safety protocols are followed at the reception desk area. Performs other clerical duties as requested by the Assistant Principal. Qualifications: High School Diploma or higher Proficiency in current technology applications with excellent computer skills Knowledge of business machines and office procedures Demonstrated aptitude for assigned responsibilities Must be able to work independently and as part of a team Must comprehend verbal and written instructions Professional appearance with ability to communicate courteously and effectively with many people from within and outside the school Ability to be in a stationary position for prolonged periods of time. Ability to lift and or move up to 20 pounds. Ability to work in an environment that may become moderately noisy.