Management Analyst

3 weeks ago

Carlsbad, United States City of Carlsbad Full time


The Position

The Community:
The City of Carlsbad is ideally situated in north San Diego County where a great climate, beautiful beaches and lagoons, and abundant natural open space combine with world-class resorts, family attractions, well planned neighborhoods, excellent schools, and a charming village atmosphere to create the ideal California experience. Covering nearly 40 square miles, the City of Carlsbad is currently home to about 115,000 residents. Thanks to an award-winning growth management plan, the city‘s infrastructure and services keep pace with development and promote an excellent quality of life.

The Department:
The City of Carlsbad has had a long history of proactively address affordable housing and homeless issues. The Housing & Homeless Services Department is a newly created department to address the growing importance of these two issues in Carlsbad. The Department includes administration of rental assistance programs, creation of affordable for sale and rental housing, the implementation of critical city policies that help create additional affordable housing, administration of local and federal grant programs that provide critical services to the community, and implementation and oversight of services and resources that reduce homelessness.

The Job:
The Management Analyst is a seasoned and experienced professional, with knowledge of departmental operations, administration, project management, contracts, grant administration, finance and budgeting. This role provides technical guidance to staff at all levels of the organization and works cross-functionally to develop strong strategic partnerships. Reporting to the Director or a Division Manager, the management analyst develops and applies solutions to complex opportunities or problems using advanced principles, theories and concepts. Successful individuals in this role routinely apply a high degree of innovation, teamwork, resourcefulness to their work.

The management analyst is a skilled, effective, and compelling communicator, with excellent presentation, demonstration, facilitation and writing skills. Being an extremely effective team player and informal/formal team leader is critical for this role. An understanding of the various funding sources is valued in this role. Assignments are often self-initiated.

The ideal candidate will have the ability to work collaboratively with a dynamic, hardworking, compassionate and inclusive team, and establish professional relationships with city management and all of its employees. This position provides support for all members of the department.


Key Responsibilities

  • Routinely works with diverse teams at all levels of the organization to clarify goals, objectives and performances measures, and facilitate the delivery of high-quality services in the most efficient and cost-effective manner.
  • Conducts fiscal and operational analytical studies and prepare and submits data and reports evaluating current department operations and services.
  • Leads or supports project teams using effective project management skills and techniques.
  • Coordinates with contract administration division staff to prepare public bidding documents, aid in analysis, negotiation and vendor selection, administer and monitor contracts
  • Provides support to management-level staff in the department as appropriate
  • Ensures records management is implemented throughout the department in accordance with the city‘s records retention schedule and all applicable laws
  • Works closely with management responsible for overseeing grant and entitlement programs, such as the Community Development Block Grant and Section 8 Rental Assistance programs, Agricultural Conversion Mitigation Fee program, community grants and community education programs.
  • Develops and administers division budgets and contracts; participates in the forecast of funds needed for Housing Services Division operations; evaluates and recommends division staffing needs, training, equipment, materials, and supplies.
  • Monitors requirements of ongoing programs and obligations of funds received to ensure conformity and necessary reports are completed and filed when due.
  • Prepares staff reports and makes presentations and recommendations to the City Council, Housing Commission and Planning Commission; makes presentations to stakeholder groups as necessary.
  • Other duties as necessary to support the city‘s vision, mission and values

Qualifications

Knowledge of:

  • Requires an advanced understanding of:
    • How the department‘s work supports the city‘s vision, mission and values, and City Council goals
    • City‘s services, policies, procedures, and departmental roles and responsibilities in multiple areas
Familiarity with various funding mechanisms for department operations and projects.Principles and practices of public administration and management.Effective communication techniques, including speaking and making presentations to groups.Methods of administrative research, data analysis and reporting.Knowledge of public contracting requirements and techniques Principles and practices of organization, administration, budgeting and personnel management.Advanced level skills in contemporary word processing, spreadsheet, and database softwareAbility to:
  • Ensure that department activities conform with federal, state and local laws and regulations.
  • Assist in preparing annual budget and monitoring revenues and expenditures.
  • Prepare executive-level correspondence and reports.
  • Communicate clearly, both orally and in writing.
  • Establish and maintain cooperative relationships with those contacted during work.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
  • Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
  • Work well under pressure to meet deadlines.


Experience & Education

The equivalent of a Bachelor‘s degree from an accredited college or university with major work in public administration

  • A master‘s degree in public administration or a related field is highly desirable
  • 3 years of related experience in public administration, affordable housing or a related field
    • 5-7 years of experience; highly desirable
  • PMP Certificate; desirable


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