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Director of Operations

2 months ago

West Hollywood, United States The Beverly Hills Estates Full time

Williams & Williams, the #1 Real Estate Team in the Nation, is looking for a Director of Operations.


This individual will work directly with the Founders and Staff to provide the below services, and must be comfortable working in a fast-paced and demanding environment.


PLEASE NOTE THIS IS ON-SITE (M-F 9am-6pm).

REMOTE APPLICANTS WILL NOT BE CONSIDERED.


Essential Functions

  • MUST HAVE RESIDENTIAL REAL ESTATE EXPERIENCE.
  • Excellent fundamental comprehension of the real estate environment.
  • MUST know how to write and prepare listing agreements and transaction contracts.
  • MLS experience is essential including uploading listing, comps, research, etc.
  • Schedule and attend inspections as a representative of the agent.
  • Provide high-level, confidential administrative support to the CEO.
  • Maintain and support executive calendar.
  • Complete assigned projects and special assignments.
  • Evaluate and, if necessary, re-design processes, and implement changes.
  • Create, maintain, and update reports and other documents in preparation for meetings.
  • Interface with the Broker of Record to ensure transaction compliance and daily needs of founder.
  • Highest level of customer service, attention to detail, and ability to manage multiple tasks.
  • Exceptional time management and works well under pressure.
  • Perform receptionist tasks by answering phones.
  • Ability to interact with employees and vendors in a respectful and professional manner
  • Must be proactive, a self-starter, and confident in your skillset.
  • Perform miscellaneous duties and projects as assigned and required.


Competencies

  • Time Management
  • Contracts and C.A.R. Forms
  • Scheduling
  • Project Management
  • Excellent communications
  • Stress Management/Composure
  • Business Acumen
  • Problem Solving/Analysis


Required Education and Experience

  • Bachelor's preferred
  • 4+ years in a Real Estate as an agent, or assistant.
  • Demonstrate project management and organizational experience meeting deadlines.
  • Demonstrate experience communicating across internal and external groups.
  • Able to work under minimal supervision.
  • Proficiency with Microsoft Office Software (Outlook, Word, Excel, PowerPoint), DocuSign, and basic knowledge of using office equipment (Scanners, Copy Machine and Printers).


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.